The Confirmation of Directorship Letter is a crucial corporate governance document used in the United Arab Emirates when appointing new directors to a company's board. This document is required to formally establish the director's position and ensure compliance with UAE Federal Commercial Companies Law (Federal Law No. 2 of 2015, as amended) and relevant regulatory requirements. The letter is commonly used during new director appointments, reappointments, or when documenting changes in director roles. It includes essential information about the appointment terms, responsibilities, remuneration, and compliance requirements specific to UAE corporate governance standards. The document must align with specific requirements depending on whether the company is established in mainland UAE or in one of the free zones, each having their own regulatory frameworks while adhering to federal law principles.
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1. Company Details: Full legal name of the company, registration number, and registered address
2. Director Details: Full name, nationality, passport details, and UAE residence details (if applicable) of the appointed director
3. Appointment Confirmation: Formal confirmation of the appointment, including the effective date and position title
4. Term of Appointment: Duration of the appointment and any renewal provisions
5. Board Position: Specific role on the board (e.g., Executive Director, Non-Executive Director, Independent Director)
6. Key Responsibilities: Overview of main duties and responsibilities as per UAE Companies Law
7. Compliance Declaration: Confirmation of compliance with UAE corporate governance requirements and no conflicts of interest
8. Remuneration: Details of any fees, allowances, or benefits associated with the position
9. Acceptance: Space for director's acknowledgment and acceptance of the appointment and terms
1. Committee Appointments: Details of any specific committee roles, used when the director is appointed to board committees
2. Local Agent Requirements: Additional requirements if serving as a director in a mainland UAE company
3. Free Zone Requirements: Specific provisions required by the relevant free zone authority, if applicable
4. Share Qualification: Details of any share ownership requirements for directors, if applicable
5. Additional Roles: Description of any additional executive roles if the director also holds a management position
6. Indemnification: Specific indemnification provisions, if offered by the company
1. Board Resolution: Copy of the board resolution approving the appointment
2. Declaration of Compliance: Director's declaration of compliance with UAE Companies Law requirements
3. ID Documents: Copies of passport, Emirates ID (if applicable), and other identification documents
4. Company License: Copy of company trade license and registration documents
5. Terms of Reference: Detailed description of role responsibilities and requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Real Estate & Construction
Technology & Communications
Healthcare & Pharmaceuticals
Retail & Consumer Goods
Manufacturing & Industrial
Energy & Utilities
Professional Services
Tourism & Hospitality
Transport & Logistics
Education
Media & Entertainment
Relevant Teams
Legal
Compliance
Corporate Governance
Board Secretariat
Executive Management
Risk Management
Human Resources
Corporate Affairs
Company Secretarial
Relevant Roles
Board Director
Executive Director
Non-Executive Director
Independent Director
Managing Director
Board Chairman
Company Secretary
Chief Executive Officer
Chief Financial Officer
Legal Director
Compliance Officer
Corporate Governance Officer
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