The 3 Week Notice Letter is a formal document used in Belgian employment relationships to initiate the termination of employment with a three-week notice period. This document type is particularly relevant under Belgian employment law, which has specific requirements for notice periods based on length of service and employee classification. The letter serves as official documentation of the employment termination, specifying key dates, obligations, and arrangements during the notice period. It's commonly used for shorter-term employees or in specific situations where Belgian law permits a three-week notice period. The document must comply with regional language requirements (Dutch in Flanders, French in Wallonia, or either in Brussels) and include all legally mandated information about the notice period calculation, final payments, and employee rights.
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1. Header and Date: Formal business letter header including sender's and recipient's details, and date of the letter
2. Subject Line: Clear indication that this is a notice of termination
3. Opening Statement: Formal notification of employment termination with reference to employment contract
4. Notice Period Details: Specific dates of notice period start and end, calculation basis under Belgian law
5. Final Working Arrangements: Overview of expectations during notice period including ongoing duties
6. Handover Requirements: Basic requirements for handover of work responsibilities
7. Closing Statement: Professional acknowledgment and appreciation statement
8. Signature Block: Formal signature section for both employer and space for employee acknowledgment
1. Garden Leave Provisions: Include when employee will be placed on garden leave during notice period
2. Special Projects Completion: Include when specific projects need to be completed before departure
3. Company Property Return: Include when employee has significant company property to return
4. Non-Compete Reminder: Include when employment contract contains post-employment restrictions
5. Holiday Arrangements: Include when remaining holiday days need to be addressed
6. Benefits Continuation: Include when there are specific arrangements regarding benefits during notice period
1. Calculation of Final Pay: Detailed breakdown of final salary, benefits, and any outstanding payments
2. Handover Checklist: List of tasks, documents, and responsibilities to be transferred
3. Company Property List: Itemized list of company property to be returned
4. Legal Rights Statement: Standard statement of employee rights under Belgian law during notice period
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