The Employee Agreement Form serves as the primary document establishing the employment relationship under Belgian law. It is essential for any new hire in Belgium and must be provided to the employee before or at the start of employment. This document ensures compliance with Belgian employment legislation, including the Employment Contracts Act of 1978, social security regulations, and workplace safety laws. It covers mandatory provisions such as working hours, remuneration, leave entitlements, and notice periods, while also addressing modern workplace requirements like data protection and digital working arrangements. The agreement can be customized for different employment types (fixed-term, indefinite, or specific project) while maintaining compliance with Belgian legal requirements and any applicable collective bargaining agreements.
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1. Parties: Identification of the employer and employee with complete legal names and addresses
2. Background: Brief context of the employment relationship and purpose of the agreement
3. Definitions: Key terms used throughout the agreement
4. Position and Duties: Job title, role description, and primary responsibilities
5. Commencement and Duration: Start date and type of contract (indefinite or fixed-term)
6. Place of Work: Primary workplace location and any mobility requirements
7. Working Hours: Standard working hours, schedule, and flexible working arrangements if applicable
8. Remuneration: Base salary, payment frequency, and method of payment
9. Benefits: Statutory and additional benefits including holiday pay, meal vouchers, etc.
10. Annual Leave: Vacation entitlement and public holidays
11. Illness and Incapacity: Procedures for reporting illness and sick pay entitlements
12. Confidentiality: Obligations regarding company confidential information
13. Data Protection: GDPR compliance and personal data processing
14. Termination: Notice periods and termination procedures
15. Governing Law: Confirmation of Belgian law application and jurisdiction
1. Probationary Period: Terms of probation period - only for specific contract types where allowed under Belgian law
2. Company Car: Terms of company car provision if applicable
3. Non-Competition: Non-compete provisions - only valid for specific roles and salary levels under Belgian law
4. Intellectual Property: IP rights assignment - relevant for creative or technical positions
5. Remote Working: Terms for telework arrangements if applicable
6. Commission Structure: Details of variable pay - for sales or performance-based roles
7. Language Requirements: Language requirements and allowances - relevant in bilingual regions
8. International Travel: Terms for international assignments or travel if required
9. Training Commitments: Professional development and training requirements if applicable
10. Stock Options: Share schemes or stock options if offered
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and reporting lines
2. Schedule 2 - Compensation Details: Breakdown of salary components and benefits package
3. Schedule 3 - Company Policies: Reference to applicable company policies and procedures
4. Schedule 4 - Working Time Schedule: Detailed working hours and shift patterns if applicable
5. Schedule 5 - Benefits Summary: Detailed overview of all benefits and conditions
6. Appendix A - Code of Conduct: Company code of conduct and ethics
7. Appendix B - IT Policy: IT usage and security policies
8. Appendix C - Expense Policy: Rules and procedures for business expense claims
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Professional Services
Financial Services
Healthcare
Retail
Education
Construction
Hospitality
Telecommunications
Energy
Transportation
Media and Entertainment
Real Estate
Non-Profit
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Compliance
Recruitment
Employee Relations
Payroll
People Operations
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Software Developer
Financial Analyst
Marketing Specialist
Human Resources Officer
Sales Representative
Customer Service Representative
Operations Manager
Research Scientist
Administrative Assistant
Technical Support Specialist
Business Development Manager
Account Manager
Quality Assurance Specialist
Legal Counsel
Product Manager
Data Analyst
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