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Supplier Agreement for Belgium

Supplier Agreement Template for Belgium

This is a comprehensive commercial agreement governed by Belgian law, designed to establish and regulate the relationship between a customer and a supplier for the provision of goods and/or services. The agreement incorporates specific requirements of Belgian commercial law, including the Law of April 2, 2019 on B2B Relationships and the Belgian Code of Economic Law. It addresses key aspects such as supply terms, quality standards, payment conditions, liability provisions, and termination rights, while ensuring compliance with Belgian regulatory requirements, including data protection and competition laws.

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What is a Supplier Agreement?

The Supplier Agreement serves as the primary contractual framework for businesses operating in Belgium to establish and manage their supplier relationships. This document is essential when engaging suppliers for regular provision of goods or services, setting out the commercial and operational terms while ensuring compliance with Belgian legal requirements. The agreement incorporates mandatory provisions under Belgian law, including those relating to B2B relationships, payment terms, and unfair contract terms. It is particularly important for businesses seeking to establish long-term supplier relationships with clear governance structures, performance metrics, and risk allocation. The document addresses both routine operational matters and significant commercial issues such as liability, warranties, and termination rights, while reflecting specific Belgian legal and commercial practices.

What sections should be included in a Supplier Agreement?

1. Parties: Identification of the contracting parties with full legal details as required under Belgian law

2. Background: Context of the agreement and business relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Supply: Detailed description of goods and/or services to be supplied

5. Order Process: Procedures for placing and accepting orders

6. Quality Requirements: Quality standards, specifications, and compliance requirements

7. Delivery Terms: Delivery conditions, timing, and Incoterms where applicable

8. Pricing and Payment: Price structure, payment terms, and invoicing requirements compliant with Belgian payment terms legislation

9. Performance Standards: Service levels, KPIs, and performance measurement criteria

10. Warranties: Supplier warranties and representations regarding goods/services

11. Liability and Indemnification: Liability limitations and indemnification obligations under Belgian law

12. Confidentiality: Protection of confidential information and trade secrets

13. Data Protection: GDPR compliance and data processing obligations

14. Term and Termination: Duration, renewal, and termination provisions

15. Force Majeure: Force majeure events and consequences

16. Governing Law and Jurisdiction: Belgian law as governing law and jurisdiction provisions

17. General Provisions: Standard boilerplate clauses including severability, entire agreement, and amendments

What sections are optional to include in a Supplier Agreement?

1. Intellectual Property Rights: Required when IP is created or licensed as part of the supply arrangement

2. Insurance: Detailed insurance requirements for high-risk or high-value supply arrangements

3. Compliance with Laws: Specific compliance obligations for regulated industries or products

4. Environmental Requirements: For suppliers of goods or services with environmental impact

5. Security Requirements: For suppliers with access to systems or sensitive information

6. Business Continuity: For critical suppliers or services requiring continuity planning

7. Audit Rights: For relationships requiring regular audits or inspections

8. Personnel Requirements: When supplier's personnel will be working on customer sites

9. Export Control: For international supply arrangements involving controlled goods

10. Anti-Corruption: For international arrangements or high-risk jurisdictions

What schedules should be included in a Supplier Agreement?

1. Schedule 1 - Goods and Services Specification: Detailed technical specifications of goods/services to be supplied

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, rates, and payment terms

3. Schedule 3 - Service Levels: Detailed service level requirements and KPIs

4. Schedule 4 - Order Form Template: Standard form for placing orders under the agreement

5. Schedule 5 - Data Processing Agreement: GDPR-compliant data processing terms if applicable

6. Schedule 6 - Quality Standards: Detailed quality requirements and standards

7. Appendix A - Contact Details: Key contacts and escalation procedures

8. Appendix B - Approved Subcontractors: List of pre-approved subcontractors if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Ƶ

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions






































Clauses












































Relevant Industries

Manufacturing

Technology

Retail

Construction

Professional Services

Healthcare

Energy

Telecommunications

Logistics

Food and Beverage

Automotive

Chemical

Electronics

Financial Services

Pharmaceutical

Relevant Teams

Procurement

Legal

Finance

Operations

Supply Chain

Compliance

Risk Management

Commercial

Vendor Management

Contract Administration

Relevant Roles

Procurement Manager

Supply Chain Director

Legal Counsel

Commercial Director

Operations Manager

Finance Director

Contract Manager

Purchasing Officer

Vendor Manager

Risk Manager

Compliance Officer

Chief Financial Officer

General Counsel

Business Unit Director

Supply Chain Analyst

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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