The Termination Letter Thank You For Your Service is a formal document used in Belgian employment contexts when ending an employment relationship on positive terms. It serves multiple purposes: fulfilling legal requirements under Belgian employment law, officially documenting the termination, and expressing genuine appreciation for the employee's contributions. This type of letter is particularly appropriate when the separation is amicable or when the employee has made significant contributions to the organization. The document must comply with Belgian legal requirements, including specific notice period calculations under the Employment Contracts Act, while maintaining a professional and grateful tone. It typically includes details about final arrangements, benefit conclusions, and company property returns, while emphasizing the positive aspects of the employee's tenure. This version of a termination letter is especially valuable for maintaining good relationships and supporting potential future professional interactions.
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1. Header Information: Company letterhead, date, and formal addressing of the employee including their full name and address
2. Subject Line: Clear indication that this is a termination letter (e.g., 'Re: Termination of Employment Agreement')
3. Formal Confirmation: Official statement confirming the termination of employment and the effective date
4. Expression of Gratitude: Specific acknowledgment of the employee's contributions and years of service
5. Notice Period Details: Clear statement of the notice period or payment in lieu of notice as per Belgian law
6. Final Arrangements: Information about final salary, benefits, and other entitlements
7. Company Property: Instructions regarding the return of company property and handling of confidential information
8. Reference Offer: Confirmation of willingness to provide references for future employment
9. Closing Statement: Final thank you and best wishes for the future
10. Signature Block: Official signature section with name and title of the authorized company representative
1. Transition Plan: Include when the employee needs to hand over specific responsibilities or projects
2. Non-Compete Reminder: Include if the employee's contract contains non-compete clauses that remain in effect
3. Exit Interview: Include if the company wishes to conduct an exit interview
4. Outplacement Services: Include if the company is offering outplacement support
5. Benefits Continuation: Include details about any benefits that continue post-employment
6. Stock Options/Financial Instruments: Include if the employee has company shares or financial instruments that need addressing
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation pay, and any other entitlements
2. Handover Checklist: List of items and tasks that need to be completed before the last working day
3. Benefits Summary: Summary of any benefits and their status post-termination
4. Company Property List: Itemized list of company property to be returned
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