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A Internship Joining Letter formally kicks off your internship relationship with a Swiss company. It outlines key details like your start date, compensation, working hours, and department placement - similar to a job offer letter but specifically tailored for internships under Swiss employment law.

Swiss employers often use these letters to comply with cantonal regulations about temporary work arrangements. The letter creates a clear paper trail for both the intern and company, spelling out expectations and helping protect both parties' interests. Most Swiss companies require a signed copy before an intern can begin their placement.

Use an Internship Joining Letter whenever you're bringing on interns in Switzerland, ideally at least two weeks before their start date. This timing allows both parties to review and sign the document while meeting Swiss cantonal requirements for temporary employment agreements.

The letter becomes essential when offering paid internships, especially those lasting more than three months or involving sensitive company information. It helps prevent misunderstandings about work conditions, protects confidential data, and ensures compliance with Swiss labor laws regarding training positions. Many Swiss universities also require these letters before approving student internship credits.

• Standard Academic Internship Letter: Used for university-approved placements, includes learning objectives and academic supervisor details
• Professional Training Agreement: Common in technical fields, focuses on specific skills development and Swiss VET requirements
• Corporate Internship Contract: More detailed version for larger companies, includes comprehensive IP protection and confidentiality clauses
• Short-term Placement Letter: Simplified format for internships under three months, meeting minimal cantonal requirements
• Dual Education Agreement: Specialized version combining work experience with vocational training programs

• HR Departments: Draft and customize the Internship Joining Letter, ensure compliance with Swiss employment regulations
• Legal Teams: Review terms, verify alignment with cantonal laws, and approve final versions
• Intern Candidates: Review and sign the letter, confirming acceptance of internship terms and conditions
• Department Managers: Specify role requirements, training objectives, and supervision arrangements
• University Career Centers: Often review letters for student internships to ensure academic credit requirements are met
• Company Directors: Sign as official representatives, taking legal responsibility for the internship agreement

• Basic Details: Collect intern's full name, contact information, and relevant academic credentials
• Position Specifics: Define internship duration, start date, department placement, and working hours
• Compensation Package: Calculate monthly salary, benefits, and any performance-based incentives per Swiss standards
• Training Plan: Outline learning objectives, supervision structure, and skill development goals
• Legal Requirements: Check cantonal regulations for minimum wage, insurance requirements, and work permit needs
• Company Policies: Include references to relevant internal guidelines, confidentiality rules, and code of conduct

• Party Information: Full legal names and addresses of both company and intern
• Position Details: Specific role title, department, and reporting structure
• Duration Clause: Clear start and end dates, probation period if applicable
• Compensation Terms: Monthly salary, benefits, and payment schedule per Swiss law
• Working Hours: Daily/weekly schedule, overtime policies, and holiday entitlements
• Confidentiality: Data protection and trade secret safeguards
• Termination Terms: Notice periods and conditions for early contract ending
• Signatures: Dated signatures from authorized company representative and intern

An Internship Joining Letter differs significantly from an Internship Agreement in several key aspects, though both documents play important roles in Swiss internship arrangements.

• Timing and Purpose: The Joining Letter serves as an initial offer and acceptance document, sent before the internship begins, while an Internship Agreement is a comprehensive contract signed after acceptance
• Legal Scope: Joining Letters outline basic terms and conditions briefly, whereas Internship Agreements contain detailed legal obligations, rights, and responsibilities
• Content Depth: Joining Letters typically cover essential details like start date and compensation, while Agreements include extensive provisions about intellectual property, confidentiality, and dispute resolution
• Modification Flexibility: Joining Letters can be adjusted more easily before signing, while Agreements require formal amendments once executed