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A Privacy Notice tells people exactly how an organization collects and uses their personal data. Under Danish data protection law and the GDPR, businesses must provide this clear, accessible document to anyone whose information they handle. It covers everything from what data gets collected to how long it's kept.

The notice explains your rights as a data subject in Denmark, including your ability to access your information, request corrections, or have data deleted. Companies use these notices to build trust and show they take privacy seriously - from small Danish businesses to large international firms operating in the country. It's a key tool for maintaining transparency and following Danish data protection requirements.

Create a Privacy Notice when you start collecting personal data from customers, employees, or website visitors in Denmark. This includes launching a new website, rolling out marketing campaigns, implementing surveillance systems, or hiring your first employee. Danish law requires you to have this notice ready before you begin processing any personal information.

Update your Privacy Notice whenever you change how you handle data - like adopting new HR software, expanding to different types of data collection, or sharing information with new third-party partners. Regular reviews help ensure your notice stays current with Danish data protection requirements and reflects your actual practices. This protects both your organization and the people whose data you process.

• Standard Privacy Notice: A comprehensive template covering general data processing activities, suitable for websites and basic business operations in Denmark
• Employee Privacy Notice: Focuses on workplace data processing, including HR records, performance data, and internal communications
• Applicant Privacy Notice: Specifically designed for job candidates, covering recruitment data handling and assessment processes
• Data Privacy Notice: Detailed version for complex data processing operations, often used by larger organizations
• CCTV Privacy Notice: Specialized notice for video surveillance systems, addressing specific Danish requirements for camera monitoring

• Data Controllers: Danish businesses, organizations, and public authorities who collect and process personal data must create and maintain Privacy Notices
• Legal Teams: In-house lawyers and external counsel draft and review notices to ensure compliance with Danish data protection laws
• Data Protection Officers: Oversee privacy compliance and help maintain accurate notices, mandatory for many Danish organizations
• Data Subjects: Individuals whose data is processed receive these notices, including customers, employees, and website visitors
• Datatilsynet: The Danish Data Protection Agency monitors compliance and can request Privacy Notices during investigations

• Data Mapping: Document all personal data your organization collects, processes, and shares, including data types, purposes, and retention periods
• Third Parties: List all external processors, service providers, and partners who handle data, including their locations and roles
• Security Measures: Detail your technical and organizational safeguards for protecting personal data under Danish standards
• Legal Basis: Identify the specific GDPR grounds for each type of data processing activity
• User Rights: Outline how data subjects can exercise their rights under Danish law, including contact methods and response timeframes
• Template Selection: Use our platform to generate a legally-compliant Privacy Notice that incorporates all mandatory elements for Denmark

• Controller Details: Your organization's name, contact information, and DPO details if applicable under Danish law
• Processing Purposes: Clear explanation of why you collect personal data and how you use it
• Data Categories: List of all personal information types collected, including special categories under GDPR
• Legal Basis: Specific grounds for processing under Danish data protection law
• Recipients: Who receives the data, including third-party processors and international transfers
• Retention Periods: How long different types of data are kept
• Individual Rights: Data subject rights and how to exercise them under Danish law
• Automated Processing: Information about any automated decision-making or profiling

A Privacy Notice often gets confused with a Data Processing Notice, but they serve different purposes under Danish data protection law. While both deal with personal data handling, their scope and audience differ significantly.

• Target Audience: Privacy Notices are meant for data subjects (customers, employees, website visitors) and explain how their data is used. Data Processing Notices are formal communications between data controllers and processors about specific processing activities
• Legal Requirements: Privacy Notices are mandatory under GDPR for all organizations collecting personal data. Data Processing Notices are typically part of broader data processing agreements
• Content Focus: Privacy Notices provide comprehensive information about all data processing activities. Data Processing Notices detail specific processing operations, security measures, and processor obligations
• Timing: Privacy Notices must be provided before data collection begins. Data Processing Notices are issued when establishing or modifying processing relationships between organizations