This Invoicing Agreement template is designed for use in business relationships where regular billing arrangements need to be formalized under Danish law. The agreement is particularly relevant for businesses operating in Denmark or engaging with Danish entities, where specific legal requirements around e-invoicing, VAT, and data protection must be observed. The document addresses key aspects such as invoice content requirements, submission processes, payment terms, and late payment consequences, while ensuring compliance with the Danish Bookkeeping Act, VAT Act, and relevant EU directives. This Invoicing Agreement is essential for establishing clear billing procedures, reducing payment disputes, and maintaining regulatory compliance, especially in situations involving regular commercial transactions or ongoing service relationships.
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Key Requirements PROMPT example:
Invoicing Agreement
I need a standard Invoicing Agreement for my Danish IT consultancy company to be used with local business clients, including e-invoicing requirements and standard 30-day payment terms, starting from January 2025.
1. Parties: Identification of the service provider and client, including business registration numbers (CVR numbers) and authorized representatives
2. Background: Context of the agreement and business relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement, including technical invoicing terms
4. Scope of Agreement: Description of invoicing services and obligations of both parties
5. Invoice Requirements: Mandatory invoice content and format requirements under Danish law, including VAT requirements
6. Submission Process: Process and timing for invoice submission, including e-invoicing requirements
7. Payment Terms: Payment deadlines, accepted payment methods, and currency
8. Late Payment: Consequences of late payment, including interest rates under Danish Interest Act
9. Data Protection: GDPR compliance measures for handling invoice-related personal data
10. Term and Termination: Duration of agreement and termination conditions
11. Governing Law and Jurisdiction: Specification of Danish law as governing law and jurisdiction for disputes
1. Volume Discounts: Include when parties agree on volume-based pricing or discounts
2. Special Billing Arrangements: Include for unique billing requirements like consolidated invoicing or specific cost allocation
3. Currency Exchange: Include for international transactions requiring currency conversion
4. Third-Party Billing: Include when invoices may be issued to or paid by third parties
5. Audit Rights: Include for agreements requiring regular audit of invoicing practices
6. Service Level Agreement: Include when specific performance metrics apply to invoicing processes
7. Confidentiality: Include when handling sensitive pricing or business information
8. Force Majeure: Include when needed to address unforeseen circumstances affecting invoicing obligations
1. Schedule 1 - Pricing Schedule: Detailed pricing information, rates, and calculation methods
2. Schedule 2 - Technical Requirements: Technical specifications for e-invoicing, including file formats and transmission protocols
3. Schedule 3 - Invoice Template: Approved invoice template(s) meeting Danish legal requirements
4. Schedule 4 - Contact Details: List of authorized contacts for invoicing matters on both sides
5. Appendix A - Data Processing Agreement: GDPR-compliant data processing terms for invoice-related personal data
6. Appendix B - Service Level Metrics: Detailed service levels and performance metrics for invoicing processes
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Professional Services
Manufacturing
Retail
Technology
Healthcare
Construction
Logistics and Transportation
Energy and Utilities
Telecommunications
Consulting Services
Wholesale Distribution
Relevant Teams
Finance
Accounts Payable
Accounts Receivable
Treasury
Legal
Compliance
Procurement
Operations
Information Technology
Commercial Operations
Credit Control
Financial Planning & Analysis
Relevant Roles
Finance Director
Accounts Payable Manager
Accounts Receivable Manager
Financial Controller
Chief Financial Officer
Billing Coordinator
Credit Manager
Treasury Manager
Procurement Manager
Commercial Director
Legal Counsel
Compliance Officer
Operations Manager
IT Director
Business Development Manager
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