The Public Request for Proposal (RFP) is a crucial document in Danish public procurement processes, used when public authorities seek to purchase goods, services, or works above certain threshold values. It must strictly comply with the Danish Public Procurement Act (Udbudsloven) and EU procurement directives, which mandate transparent and competitive procurement procedures. This document type is essential for ensuring fair competition, optimal use of public funds, and equal treatment of potential suppliers. The RFP includes comprehensive information about technical requirements, evaluation criteria, submission procedures, and contractual terms, while incorporating specific Danish legal requirements such as environmental considerations and social criteria where applicable. It serves as the foundation for the entire procurement process and the subsequent contract, making it a critical document for both public authorities and potential suppliers.
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Key Requirements PROMPT example:
Public Request For Proposal
I need a Public Request for Proposal document for procuring a new healthcare IT system for three regional hospitals in Denmark, with specific emphasis on GDPR compliance and interoperability with existing systems, planned for release in March 2025.
1. Administrative Information: Contains basic information including contracting authority details, reference number, and procurement procedure type
2. Introduction and Background: Overview of the contracting authority's needs and the context of the procurement
3. Definitions: Clear definitions of key terms used throughout the RFP document
4. Scope of Procurement: Detailed description of the goods, services, or works being procured
5. Timeline and Deadlines: Key dates including submission deadline, clarification period, and expected award date
6. Selection Criteria: Minimum requirements for candidates' economic, financial and technical capacity
7. Award Criteria: Detailed evaluation criteria and their relative weightings
8. Submission Requirements: Instructions for proposal submission, including format, content, and delivery method
9. Procedural Rules: Rules governing the procurement process, including communication protocols and clarification procedures
10. Contract Terms: Key commercial and legal terms that will form the basis of the final contract
11. GDPR and Data Protection: Requirements and obligations regarding data protection and privacy
1. Site Visit Requirements: Include when physical inspection of facilities is necessary for proposal preparation
2. Innovation Partnership Provisions: Include when the procurement involves development of innovative solutions
3. Environmental Requirements: Specific section for green procurement criteria when environmental factors are key
4. Social Responsibility Requirements: Include when specific social or labor law compliance needs emphasis
5. Subcontracting Provisions: Include when specific rules or limitations on subcontracting apply
6. Reserved Contracts Information: Include if the contract is reserved for sheltered workshops or social enterprises
7. Variant Bid Provisions: Include when alternative solutions to the main technical requirements are permitted
1. Technical Specifications: Detailed technical requirements and specifications for the procurement
2. Pricing Schedule: Template for submission of pricing information in a standardized format
3. Response Ƶ: Standardized forms for submitting required information and declarations
4. Draft Contract: Proposed contract terms and conditions that will govern the relationship
5. ESPD Template: European Single Procurement Document template for preliminary evidence of qualification
6. Requirements Matrix: Detailed breakdown of mandatory and optional requirements for response
7. Service Level Agreement: Proposed service levels and performance metrics (for service contracts)
8. Due Diligence Information: Background information and data relevant to the procurement
9. DPIA Template: Data Protection Impact Assessment template if personal data processing is involved
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Administration
Construction
Healthcare
Information Technology
Environmental Services
Transportation
Education
Defense
Energy
Infrastructure
Telecommunications
Professional Services
Waste Management
Social Services
Research and Development
Relevant Teams
Procurement
Legal
Compliance
Public Sector Sales
Business Development
Technical Solutions
Finance
Operations
Risk Management
Bid Management
Project Management
Environmental Compliance
Quality Assurance
Relevant Roles
Procurement Manager
Public Tender Specialist
Contract Manager
Legal Counsel
Project Manager
Technical Specialist
Bid Manager
Compliance Officer
Public Sector Account Manager
Business Development Director
Technical Solution Architect
Financial Controller
Sustainability Officer
Risk Manager
Operations Director
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