The Redundancy Confirmation Letter is a crucial document in Danish employment law, used when an employer needs to formally notify an employee of their redundancy. It serves as the official written confirmation of the termination decision and must comply with Danish legal requirements, including the Danish Salaried Employees Act and any applicable collective agreements. The document is typically issued following verbal communication of the redundancy decision and includes essential information such as the effective date of termination, notice period, final payment calculations, and any additional support or benefits offered. This letter plays a vital role in ensuring transparency and legal compliance in the redundancy process, while also providing the employee with clear written confirmation of their rights and entitlements under Danish law.
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Key Requirements PROMPT example:
Redundancy Confirmation Letter
I need a Redundancy Confirmation Letter for a senior executive in our Danish technology company, including enhanced severance terms and specific provisions for ongoing share options that vest in March 2025.
1. Opening and Formal Address: Formal letter heading, date, employee's details and reference numbers
2. Redundancy Confirmation: Clear statement confirming the redundancy decision and the effective date of termination
3. Reason for Redundancy: Brief explanation of the business reasons leading to the redundancy decision
4. Notice Period: Details of the notice period, including start and end dates, and any garden leave arrangements
5. Final Payment Details: Information about salary payments during notice period, outstanding salary, and holiday pay
6. Company Property: Instructions regarding the return of company property and handling of work-related materials
7. Reference and Future Employment Support: Confirmation of providing references and any outplacement support offered
8. Contact Information: Details of who to contact for queries during the notice period
9. Closing Statement: Professional closing with acknowledgment of service and future wishes
1. Severance Package: Details of any additional severance payment beyond statutory requirements, used when the company offers enhanced redundancy terms
2. Collective Agreement Terms: Specific references to applicable collective agreement terms, included when the employee is covered by a collective agreement
3. Pension and Benefits: Information about the treatment of pension contributions and benefits during and after employment, included for employees with company benefits
4. Non-Compete/Non-Solicitation: Reminder of any post-employment restrictions, included when such clauses exist in the employment contract
5. Handover Requirements: Detailed handover instructions, included for senior positions or roles with significant responsibilities
6. Settlement Agreement Option: Details of any settlement agreement offer, included when the company wishes to obtain a formal waiver of claims
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any additional entitlements
2. Severance Payment Calculation: Detailed calculation of severance pay if applicable
3. Benefits Summary: Summary of benefits status and terminal dates
4. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects
5. Employee Support Services: Information about available support services, including outplacement and counseling
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Relevant Teams
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Finance
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Chief Executive Officer
Managing Director
Department Manager
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Research Scientist
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Business Analyst
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Quality Assurance Specialist
Technical Support Engineer
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