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A Sick Pay Form documents an employee's medical leave and pay entitlements under Hong Kong's Employment Ordinance. When workers need paid sick leave, they fill out this form and attach their medical certificates to claim their statutory sickness allowance.

The form helps employers track sick leave balances, calculate correct payment amounts, and maintain compliance records. It typically includes the employee's details, absence dates, doctor's confirmation, and the rate of sickness allowance - which must be at least 80% of the employee's average daily wages. Most companies in Hong Kong use standardized versions that align with Labor Department guidelines.

Use a Sick Pay Form right away when an employee needs to take paid sick leave in Hong Kong. This applies when staff members visit a doctor, get hospitalized, or need medical treatment - especially if the absence lasts more than one day. Having employees submit the form along with their medical certificates helps maintain accurate leave records.

Complete the form immediately after the employee returns to work. This timing ensures proper calculation of sickness allowance, prevents payroll delays, and keeps your company aligned with Employment Ordinance requirements. It's particularly important for managing multiple staff absences and avoiding disputes about leave entitlements or payment amounts.

• Standard Single-Day Form: Basic version for short illnesses, covering doctor visits and simple sick leave requests with minimal documentation
• Extended Medical Leave Form: Detailed version for longer absences, including hospitalization details and multiple medical certificates
• Chronic Condition Form: Specialized format for ongoing health issues requiring regular treatment or follow-up care
• Digital Sick Pay Form: Electronic version integrated with HR systems, featuring automated calculations and leave balance tracking
• Specialized Industry Form: Modified versions for sectors like food service or healthcare, with additional health declaration requirements

• Employees: Submit Sick Pay Forms when taking medical leave, attach required doctors' certificates, and ensure timely submission for payment
• HR Managers: Process forms, verify medical certificates, calculate sickness allowance, and maintain compliance records
• Payroll Staff: Use the forms to process accurate sick pay calculations and ensure timely payment of allowances
• Department Heads: Review and approve forms, manage team coverage during absences, and track leave patterns
• Medical Practitioners: Provide supporting medical certificates that validate the sick leave claims on the forms

• Employee Details: Collect full name, staff ID, department, and employment start date
• Leave Period: Note exact dates of absence, including partial days if applicable
• Medical Documentation: Gather original medical certificates from registered practitioners
• Wage Information: Calculate average daily wages from the past 12 months for accurate allowance
• Verification Steps: Check remaining sick leave balance and eligibility under Employment Ordinance
• Signatures Required: Obtain employee's signature, supervisor's approval, and HR validation

• Personal Information Section: Employee name, ID number, department, and contact details as required by Labor Department guidelines
• Leave Details: Specific dates of absence, type of medical condition, and treatment received
• Medical Certification: Space for attaching or referencing valid medical certificates from registered practitioners
• Payment Calculation: Formula showing 80% of average daily wages and total sickness allowance due
• Declaration Block: Employee's statement confirming truth of information provided
• Authorization Section: Designated spaces for employee, supervisor, and HR signatures with dates

A Sick Pay Form differs significantly from a Return to Work Form, though they're often used in sequence during medical leave situations. Understanding these distinctions helps ensure proper documentation and compliance with Hong Kong's Employment Ordinance.

• Timing of Use: Sick Pay Forms are submitted when illness begins and medical certificates are obtained, while Return to Work Forms are completed after recovery, before resuming duties
• Primary Purpose: Sick Pay Forms focus on documenting illness and calculating sickness allowance payments, whereas Return to Work Forms verify fitness to resume duties and outline any workplace accommodations needed
• Required Information: Sick Pay Forms need medical certificates and absence dates for payment calculation, while Return to Work Forms require clearance from healthcare providers and may include work modification details
• Legal Implications: Sick Pay Forms trigger statutory payment obligations, but Return to Work Forms address workplace safety and liability concerns