The Event Partnership Agreement serves as a crucial legal framework for collaborative event organization in Indonesia. It is specifically designed to comply with Indonesian civil law, business regulations, and local event management requirements. This document is essential when two or more parties wish to formalize their collaboration in organizing events, whether they be corporate functions, cultural festivals, entertainment shows, or public gatherings. The agreement addresses key aspects such as permit requirements under Indonesian law, cultural sensitivity considerations, and specific local business practices. It incorporates necessary provisions for risk management, financial arrangements, and operational responsibilities while ensuring alignment with Indonesian regulatory requirements, including those specified in the Civil Code (KUHPerdata) and relevant ministerial regulations governing public events.
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1. Parties: Identification and details of all parties entering into the agreement
2. Background: Context of the partnership and brief description of the event
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Partnership: Detailed description of the event and partnership arrangement
5. Term and Timeline: Duration of the agreement and key event dates
6. Roles and Responsibilities: Specific duties and obligations of each party
7. Financial Terms: Budget, cost sharing, revenue sharing, and payment terms
8. Marketing and Promotion: Marketing responsibilities and brand usage guidelines
9. Intellectual Property: Rights and usage of trademarks, logos, and event content
10. Insurance and Liability: Required insurance coverage and allocation of risks
11. Termination: Conditions and processes for ending the agreement
12. Governing Law: Specification of Indonesian law as governing law and jurisdiction
13. General Provisions: Standard legal clauses including notices, amendments, and assignment
1. Force Majeure: Provisions for unforeseen circumstances - recommended for outdoor events or long-term partnerships
2. Exclusivity: Terms regarding exclusive partnership rights - useful for sponsorship-heavy events
3. Compliance with Religious/Cultural Requirements: Specific provisions for events during religious periods or in culturally sensitive locations
4. Security Arrangements: Detailed security provisions - necessary for large public events
5. Sustainable Practices: Environmental and sustainability commitments - relevant for eco-conscious events
6. Digital Rights: Provisions for virtual elements and online streaming - needed for hybrid/digital events
7. Covid-19 Protocols: Health and safety measures - recommended while pandemic concerns persist
1. Schedule 1 - Event Details: Comprehensive description of the event, including venue, date, time, and format
2. Schedule 2 - Budget and Financial Breakdown: Detailed financial projections, cost allocations, and revenue sharing calculations
3. Schedule 3 - Marketing Plan: Detailed marketing strategy, timeline, and responsibilities
4. Schedule 4 - Technical Requirements: Technical specifications, equipment requirements, and setup details
5. Schedule 5 - Permits and Licenses: List of required permits and responsible parties for obtaining them
6. Appendix A - Brand Guidelines: Guidelines for usage of parties' brands and logos
7. Appendix B - Insurance Requirements: Detailed insurance coverage requirements and certificates
8. Appendix C - Timeline and Milestones: Detailed project timeline with key deadlines and deliverables
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