The Volunteer Agreement serves as a crucial legal framework for organizations in Indonesia engaging volunteers across various sectors. This document is essential when establishing formal voluntary arrangements, ensuring clarity in the relationship while complying with Indonesian regulations, particularly Law No. 11 of 2009 on Social Welfare and Law No. 17 of 2013 on Social Organizations. The agreement helps organizations manage volunteer relationships effectively by clearly defining roles, responsibilities, and expectations while protecting both parties' interests. It includes provisions for confidentiality, intellectual property, health and safety, and other relevant aspects of the volunteer relationship. The Volunteer Agreement is particularly important in distinguishing voluntary service from employment relationships, helping organizations avoid potential legal complications under Indonesian labor law.
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1. Parties: Identification of the organization and the volunteer, including complete legal names and addresses
2. Background: Context of the volunteer arrangement and brief description of the organization's activities
3. Definitions: Key terms used throughout the agreement including 'Voluntary Services', 'Volunteer Period', and 'Organization Policies'
4. Nature of Relationship: Clear statement that this is a voluntary arrangement and not an employment relationship
5. Volunteer Responsibilities: Detailed description of the volunteer's role, duties, and expected time commitment
6. Organization Support: Description of support, training, and resources the organization will provide to the volunteer
7. Duration and Time Commitment: Period of volunteering and expected hours/days of service
8. Health and Safety: Organization's commitment to volunteer safety and volunteer's obligation to follow safety procedures
9. Confidentiality: Obligations regarding confidential information and organizational data
10. Intellectual Property: Ownership and rights regarding any works created during volunteering
11. Termination: Conditions and process for ending the volunteer relationship
12. General Provisions: Standard legal clauses including governing law, amendments, and notices
1. Expenses and Reimbursement: Include when the organization will reimburse certain volunteer expenses
2. Insurance Coverage: Include when specific insurance coverage is provided for volunteers
3. Foreign Volunteer Provisions: Include for international volunteers, addressing visa requirements and specific obligations
4. Media and Communications: Include when volunteers may interact with media or use social media on behalf of organization
5. Specific Project Assignment: Include when volunteer is recruited for a specific project rather than general duties
6. Emergency Contact Information: Include for high-risk activities or when required by insurance
7. Vehicle Use: Include when volunteer may use personal or organization vehicles
8. Child Protection: Include when volunteer work involves interaction with children
1. Schedule 1 - Description of Volunteer Services: Detailed outline of volunteer role, responsibilities, and specific tasks
2. Schedule 2 - Organization Policies: List of relevant organizational policies that apply to volunteers
3. Schedule 3 - Code of Conduct: Expected behavioral standards and ethical guidelines for volunteers
4. Appendix A - Emergency Procedures: Safety protocols and emergency contact information
5. Appendix B - Expense Claim Form: Standard form for claiming approved expenses
6. Appendix C - Volunteer Schedule: Agreed times and locations for volunteer service
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Volunteer Agreement
An Indonesian law-compliant agreement establishing terms and conditions between an organization and a volunteer, defining voluntary service arrangements while protecting both parties' interests.
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