The Cancellation And Refund Letter is an essential document in Irish business and consumer transactions, designed to facilitate the formal termination of contracts and the return of payments. This document is typically used when a customer wishes to exercise their right to cancel a purchase, subscription, or service agreement, whether within the statutory cooling-off period or for other valid reasons. It needs to comply with Irish consumer protection legislation, including the European Union (Consumer Information, Cancellation and Other Rights) Regulations 2013 and the Consumer Protection Act 2007. The letter should contain specific information about the original transaction, clear cancellation intent, refund details, and any relevant statutory rights being exercised. It serves both as a formal communication tool and a legal record of the cancellation request, particularly important in consumer protection cases or potential disputes.
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1. Sender Details: Full name, address, contact information, and customer reference number (if applicable) of the person requesting the cancellation
2. Recipient Details: Company name, department, address, and any relevant reference numbers
3. Order/Contract Information: Details of the original purchase including order number, date of purchase, and description of goods/services
4. Cancellation Statement: Clear and unambiguous statement of intention to cancel, including the date of cancellation request
5. Reason for Cancellation: Brief explanation of why the cancellation is being requested, particularly if within statutory rights
6. Refund Request Details: Specific amount requested for refund, original payment method, and preferred refund method
7. Timeline Reference: Reference to relevant statutory periods (e.g., 14-day cooling-off period) if applicable
8. Closing Statement: Request for confirmation and expected timeline for processing
1. Partial Cancellation Details: Used when only cancelling part of an order or service, specifying which elements are being cancelled and which are being retained
2. Product Return Information: Include when physical goods need to be returned, detailing return shipping arrangements and condition requirements
3. Service Termination Specifics: For ongoing services, include details about the final service date and any transitional arrangements
4. Complaint Details: If cancellation is due to unsatisfactory goods/services, include specific details of the issues encountered
5. Legal Rights Citation: Reference to specific consumer protection laws when exercising statutory rights
1. Proof of Purchase: Copy of original receipt, order confirmation, or contract
2. Product Documentation: Photos or documentation of products if cancellation is due to defects or quality issues
3. Correspondence History: Copies of relevant previous communications regarding the purchase or issues leading to cancellation
4. Return Tracking Information: If goods have already been returned, include shipping labels or tracking numbers
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