The End Of Fixed Term Tenancy Notice is a crucial document used in the Dutch property market when a landlord wishes to formally communicate the termination of a fixed-term tenancy agreement. This notice must comply with the Dutch Civil Code (Burgerlijk Wetboek), specifically Article 7:271 BW, which governs residential tenancy terminations. The document is typically used at least three months before the intended end date for residential properties, incorporating mandatory information such as the termination date, property details, and handover requirements. It serves as official documentation of the landlord's intention to end the tenancy and provides tenants with important information about the termination process, final inspection arrangements, and security deposit return procedures. The notice must be provided in writing and should be clear and unambiguous to ensure legal validity under Dutch law.
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1. Sender Details: Full name and address of the landlord or property management company
2. Recipient Details: Full name and address of the tenant(s)
3. Date: The date when the notice is issued
4. Property Details: Complete address and description of the rental property
5. Notice of Termination: Clear statement declaring the termination of the tenancy agreement at the end of the fixed term
6. End Date: Specific date when the tenancy will end, ensuring compliance with the fixed term in the original agreement
7. Key Return Instructions: Information about when and where to return the keys
8. Final Inspection: Details about the final property inspection arrangements
9. Signature Block: Space for landlord's signature and date
1. Security Deposit Return: Information about the process and timeline for returning the security deposit, used when specific arrangements need to be communicated
2. Outstanding Payments: Details of any pending rent or utility payments, included if there are outstanding amounts
3. Property Restoration Requirements: Specific requirements for returning the property to its original condition, included if there are special requirements beyond standard terms
4. Forwarding Address Request: Request for tenant to provide their new address, included when needed for deposit return or final documentation
5. Early Termination Option: Information about possibility of earlier termination if applicable under Dutch law
1. Original Tenancy Agreement: Copy of the original fixed-term tenancy agreement for reference
2. Property Inventory: Current inventory list to be used for final inspection
3. Utility Reading Forms: Forms for recording final utility readings
4. Handover Protocol: Standard protocol for property handover procedures
5. Bank Details Form: Form for tenant to provide bank details for deposit return
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