The Tenant Cancel Lease Letter is a crucial document used in the Netherlands when a tenant wishes to formally terminate their rental agreement. It must comply with Dutch Civil Code (Burgerlijk Wetboek) requirements, particularly Book 7 regarding rental agreements. This document is essential for both residential and commercial tenants, requiring specific elements such as proper notice periods (typically one calendar month for residential properties), clear identification of all parties, and precise property details. The letter serves as official documentation of the tenant's intention to end the lease and can be used in both private and professional rental situations. It should be prepared in accordance with local housing regulations and may need to consider additional requirements specific to certain municipalities, especially in regulated rental markets like Amsterdam or Rotterdam.
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1. Sender Details: Full name, current address, and contact information of the tenant
2. Date: The date when the letter is written
3. Recipient Details: Landlord's or property management company's full name and address
4. Property Identification: Complete address and any relevant identification numbers of the rental property
5. Formal Notice of Termination: Clear statement of intention to terminate the lease
6. Termination Date: Specific date when the tenant intends to vacate, ensuring compliance with notice period requirements
7. Current Lease Reference: Reference to the existing lease agreement including its date and any relevant reference numbers
8. Request for Property Inspection: Request for final inspection and arrangements for key handover
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing: Professional closing with tenant's signature and date
1. Reason for Termination: While not legally required, providing a reason can be helpful for record-keeping and maintaining good relations
2. Deposit Return Request: Include when there is a security deposit to be returned
3. Utilities Transfer: Include when utilities are in tenant's name and need to be transferred or terminated
4. Maintenance Statement: Optional statement about the condition of the property, particularly relevant if there are ongoing maintenance issues
5. Insurance Cancellation: Include if there are any rental insurance policies that need to be addressed
1. Copy of Original Lease: Attach a copy of the original lease agreement for reference
2. Photographic Evidence: Optional photographs of the property condition, if relevant
3. Inventory List: If applicable, a list of landlord-owned items in the property
4. Utility Account Details: If relevant, list of utility account numbers and contact information for transfer/termination
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