The Company Employment Letter is a fundamental document in New Zealand's employment framework, used to formalize the employment relationship between a company and a new or promoted employee. It must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, while clearly outlining the terms and conditions of employment. This document is typically used when making new hires, promoting existing employees, or modifying employment terms, and serves as a legally binding employment agreement. The letter format makes it more accessible and less intimidating than traditional employment contracts while still maintaining all necessary legal requirements. It should be customized based on the specific role, industry requirements, and company policies, while ensuring compliance with New Zealand's employment laws regarding minimum entitlements, good faith obligations, and statutory requirements.
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1. Company Letterhead and Date: Official company letterhead with full legal name, address and contact details, plus date of the letter
2. Employee Name and Address: Full name and current address of the employee
3. Position and Start Date: Clear statement of the job title/role and intended start date
4. Employment Type: Specification of whether the role is permanent, fixed-term, casual, or part-time
5. Location of Work: Primary work location or locations
6. Hours of Work: Standard working hours, days of work, and any flexibility arrangements
7. Remuneration: Base salary/wage, payment frequency, and method of payment
8. Benefits: Standard benefits including KiwiSaver, insurance, and any other company-specific benefits
9. Leave Entitlements: Annual leave, sick leave, bereavement leave and public holiday entitlements
10. Duties and Responsibilities: Key responsibilities and duties of the role
11. Reporting Relationships: Direct manager/supervisor and reporting structure
12. Probationary Period: Details of any trial period or probationary period if applicable
13. Notice Period: Required notice periods for termination by either party
14. Acknowledgment and Acceptance: Space for both parties to sign and date the letter
1. Commission/Bonus Structure: Include for sales roles or positions with performance-based incentives
2. Flexible Working Arrangements: Include when offering hybrid or remote working options
3. Vehicle Allowance: Include when a vehicle or vehicle allowance is provided
4. Professional Development: Include when offering specific training or development opportunities
5. Restraint of Trade: Include for senior roles or positions with access to sensitive information
6. International Travel: Include when the role requires overseas travel
7. Shift Allowances: Include for roles involving shift work
8. Health and Safety Specific Requirements: Include for roles with specific health and safety responsibilities or risks
1. Job Description: Detailed description of the role, responsibilities, and key performance indicators
2. Company Policies: Key company policies that form part of the employment terms
3. Benefits Schedule: Detailed description of all benefits and entitlements
4. Commission/Bonus Structure: Detailed explanation of any performance-based payment structures
5. Code of Conduct: Company's code of conduct and expected behavioral standards
6. IT and Social Media Policy: Guidelines for use of company IT resources and social media
7. Health and Safety Procedures: Specific health and safety procedures relevant to the role
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Agriculture
Mining
Transport and Logistics
Media and Entertainment
Telecommunications
Energy
Real Estate
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Administration
Product Development
Quality Assurance
Business Development
Corporate Communications
Executive Management
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Operations Manager
Human Resources Manager
Sales Representative
Marketing Coordinator
Software Developer
Project Manager
Administrative Assistant
Customer Service Representative
Account Manager
Business Analyst
Data Scientist
Product Manager
Financial Analyst
Research Assistant
Office Manager
Executive Assistant
Technical Support Specialist
Quality Assurance Engineer
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