The Consent Form To Share Information is a crucial document required in New Zealand whenever organizations need to collect, use, or share personal information about individuals. This document has become increasingly important with the implementation of the Privacy Act 2020 and growing concerns about data privacy and protection. It serves as a formal record of an individual's informed consent and helps organizations demonstrate compliance with privacy principles and regulations. The form should be used whenever personal information needs to be shared with third parties, when collecting sensitive information, or when information will be used for purposes beyond its original collection purpose. It's particularly relevant in healthcare, education, and financial services sectors where sensitive personal information is regularly handled.
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1. Parties: Identifies the individual giving consent (the Data Subject) and the organization requesting consent (the Data Controller)
2. Background: Brief context explaining why the information sharing is necessary
3. Definitions: Clear explanations of key terms used in the form
4. Purpose of Information Sharing: Clearly states why the information is being collected and how it will be used
5. Information to be Shared: Specific details of what personal information will be shared
6. Duration of Consent: Specifies how long the consent remains valid
7. Rights of the Individual: Outlines the right to withdraw consent, request access to information, and request corrections
8. Privacy and Security Measures: Describes how the information will be protected
9. Declaration and Signature: Formal statement of consent and space for signature
1. International Data Transfers: Required when information may be shared outside New Zealand
2. Health Information Specific Provisions: Required when health information is involved, incorporating Health Information Privacy Code requirements
3. Emergency Contacts: Used when alternative contact persons need to be specified for emergency situations
4. Children's Information: Required when the information relates to minors, including parental consent provisions
5. Sensitive Information Handling: Required when dealing with sensitive personal information as defined in the Privacy Act
6. Research Purposes: Required when information will be used for research or statistical purposes
1. Schedule 1 - Types of Information: Detailed list of all specific information types to be shared
2. Schedule 2 - Authorized Recipients: List of all third parties who may receive the information
3. Schedule 3 - Purpose Limitations: Detailed description of approved uses of the information
4. Appendix A - Privacy Rights Summary: Summary of individual's rights under the Privacy Act 2020
5. Appendix B - Security Measures: Detailed description of security measures used to protect the information
Authors
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Education
Financial Services
Government & Public Sector
Social Services
Professional Services
Research & Development
Non-profit
Insurance
Telecommunications
Legal Services
Relevant Teams
Legal
Compliance
Human Resources
Information Security
Risk Management
Operations
Customer Service
Administration
Data Protection
Records Management
Research & Development
Relevant Roles
Privacy Officer
Data Protection Officer
Compliance Manager
Legal Counsel
HR Manager
Information Security Manager
Risk Manager
Records Manager
Healthcare Administrator
Education Administrator
Customer Service Manager
Operations Manager
Project Manager
Research Coordinator
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