The Employee Payment Agreement is essential for establishing clear and legally compliant payment arrangements between employers and employees in New Zealand. This document should be used whenever a new employment relationship is established or when existing payment terms need to be formally documented or updated. It encompasses all aspects of employee compensation, including base salary or wages, payment methods, statutory deductions, leave entitlements, and additional benefits, ensuring compliance with New Zealand employment legislation such as the Employment Relations Act 2000 and the Wages Protection Act 1983. The agreement provides security for both parties by clearly documenting payment obligations and expectations, helping prevent disputes and ensuring statutory compliance.
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1. Parties: Identification of the employer and employee, including full legal names and addresses
2. Background: Brief context about the employment relationship and purpose of the agreement
3. Definitions: Key terms used throughout the agreement
4. Base Salary/Wage: Details of the employee's basic pay rate, including frequency of payment
5. Payment Method: Specifics about how and when payments will be made
6. Hours of Work: Standard hours for which the payment applies
7. Deductions: Mandatory and agreed deductions including PAYE, KiwiSaver, and other statutory deductions
8. Leave Entitlements and Payment: How various types of leave will be paid, including annual, sick, and public holiday leave
9. Record Keeping: Requirements for maintaining payment and time records
10. Termination Payments: Treatment of final pay and outstanding entitlements
11. Variation: Process for changing any payment terms
12. Governing Law: Confirmation that the agreement is governed by New Zealand law
1. Overtime Rates: Include when overtime pay is applicable to the role
2. Allowances: Include when specific allowances (e.g., tool, vehicle, uniform) are part of the compensation
3. Commission Structure: Include for sales roles or positions with performance-based pay components
4. Bonus Arrangements: Include when discretionary or performance bonuses are part of the package
5. Shift Premiums: Include for roles with shift work and associated additional payments
6. Higher Duties Allowance: Include when employee may temporarily perform higher-ranked duties
7. Travel and Expense Reimbursement: Include when role requires regular travel or expense claims
8. Salary Sacrifice Arrangements: Include when offering salary sacrifice options
1. Schedule 1 - Pay Rate Details: Detailed breakdown of pay rates, including any loadings or special rates
2. Schedule 2 - Commission Calculator: Formula and examples for calculating commission (if applicable)
3. Schedule 3 - Allowance Schedule: Detailed list of allowances and conditions for payment
4. Schedule 4 - Bonus Calculation Method: Details of how bonuses are calculated and timing of payments
5. Appendix A - Timesheet Template: Standard template for recording hours worked
6. Appendix B - Expense Claim Form: Standard template for submitting expenses for reimbursement
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Finance
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Relevant Roles
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