The End of Lease Letter to Tenant is a crucial document in New Zealand's property management process, designed to formally communicate the conclusion of a rental agreement. This document is typically used when a fixed-term tenancy is coming to an end, or when either party has given notice to terminate a periodic tenancy. It must comply with the Residential Tenancies Act 1986 and subsequent amendments, ensuring all legal requirements are met. The letter serves multiple purposes: confirming the termination date, outlining the property handover process, detailing bond refund procedures, and specifying any final obligations or requirements. It creates a clear paper trail for both landlord and tenant, helping prevent potential disputes and ensuring a smooth transition at the end of the tenancy.
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1. Sender Details: Full name and contact information of the landlord/property manager
2. Date: Current date when the letter is being sent
3. Recipient Details: Tenant's full name and current rental property address
4. Lease End Confirmation: Clear statement confirming the end of the lease and the final date
5. Property Inspection Details: Information about the final property inspection, including date and time
6. Key Return Instructions: Specific instructions for returning keys and security devices
7. Bond Information: Details regarding the bond refund process and requirements
8. Forwarding Address Request: Request for tenant's forwarding address for future correspondence
9. Closing and Signature: Professional closing, signature, and contact information for further questions
1. Outstanding Payments: Include if there are any pending rent payments or utility bills to be settled
2. Damage Report Reference: Include if there are specific damages to be addressed or repairs required
3. Cleaning Requirements: Detailed cleaning expectations if property requires specific attention
4. Personal Property Collection: Include if tenant has left any belongings behind that need to be collected
5. Utility Transfer Instructions: Include if tenants need specific instructions about disconnecting or transferring utilities
6. Reference Offer: Optional offer to provide a tenancy reference if the tenancy has been satisfactory
1. Property Condition Report: Detailed documentation of the property's current condition compared to initial condition
2. Outstanding Payments Schedule: Itemized list of any outstanding payments or deductions from bond
3. Cleaning Checklist: Detailed checklist of required cleaning tasks for property handover
4. Damage Documentation: Photos or detailed description of any damage requiring repair or deduction from bond
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