The Internal Job Transfer Letter is a crucial document used when an employee moves to a different position within the same organization in the Philippines. It serves multiple purposes: ensuring compliance with Philippine labor laws and DOLE regulations, formally documenting the transfer terms, and clearly communicating changes in employment conditions. This document should be used whenever an employee is moving to a new role internally, whether it's a lateral move, promotion, or reorganization-related transfer. The letter typically includes details about the new position, effective date, any changes in compensation or benefits, reporting relationships, and other relevant terms. It requires careful preparation to ensure all aspects of the transfer are properly documented and compliant with local employment regulations, particularly the Labor Code of the Philippines and relevant DOLE guidelines.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Opening Statement: Confirmation of the internal transfer decision and reference to any prior discussions
3. Current Position Details: Brief description of the employee's current role, department, and location
4. New Position Details: Specific details about the new role, including job title, department, and reporting relationship
5. Effective Date: Clear statement of when the transfer will take effect
6. Compensation and Benefits: Overview of any changes to salary, benefits, or other compensation elements
7. Transfer Terms: Key terms and conditions of the transfer, including any changes to employment terms
8. Acknowledgment: Space for employee signature indicating acceptance of the transfer terms
9. Closing: Formal closing, including contact person for questions and signature of authorized company representative
1. Transition Period: Include when there needs to be a handover period or phased transition to the new role
2. Relocation Details: Add if the transfer involves moving to a different location, including any relocation assistance
3. Training Requirements: Include if the new position requires specific training or certification
4. Performance Expectations: Add when there are specific performance targets or probationary periods in the new role
5. Working Hours: Include if there are changes to working hours or shift patterns
6. Confidentiality Clause: Add when the new role involves access to different or additional confidential information
1. New Job Description: Detailed description of the new role's responsibilities and requirements
2. Benefits Summary: Detailed breakdown of any changes to benefits package
3. Organization Chart: Visual representation of the new department structure and reporting lines
4. Handover Schedule: Timeline and tasks for transitioning responsibilities from current to new role
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Manufacturing
Information Technology
Retail
Healthcare
Education
Government and Public Sector
Telecommunications
Business Process Outsourcing
Construction
Hospitality
Transportation and Logistics
Energy and Utilities
Mining and Natural Resources
Professional Services
Relevant Teams
Human Resources
Legal
Employee Relations
Compensation and Benefits
Department Management
Operations
Administration
Compliance
Internal Audit
Training and Development
Relevant Roles
HR Manager
HR Director
Department Manager
Department Head
Division Chief
Team Leader
Supervisor
HR Business Partner
Compensation and Benefits Manager
Legal Counsel
Employee Relations Manager
Recruitment Manager
Operations Manager
Project Manager
Line Manager
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