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Reference Letter For Dismissed Employee

Reference Letter For Dismissed Employee Template for Singapore

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Reference Letter For Dismissed Employee

"I need a Reference Letter For Dismissed Employee for our former Senior Software Developer who was let go due to restructuring in January 2025; we want to highlight their technical achievements while maintaining professional standards and compliance with Singapore employment law."

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What is a Reference Letter For Dismissed Employee?

A Reference Letter For Dismissed Employee is a crucial document in Singapore's employment landscape, typically issued when an employment relationship has been terminated through dismissal. This document serves multiple purposes: it provides verification of employment history, helps former employees in their job search, and offers a professional way to document the end of employment. The letter must be drafted in accordance with Singapore's employment laws, particularly the Employment Act and PDPA, ensuring factual accuracy while protecting both employer and employee interests. It should be noted that while the document confirms employment details, it must avoid potentially defamatory statements or unauthorized disclosure of confidential information.

What sections should be included in a Reference Letter For Dismissed Employee?

1. Letter Header: Company letterhead, date, and 'To Whom It May Concern'

2. Employee Information: Basic details including name, position, and employment duration

3. Employment Confirmation: Verification of employment relationship and role

4. Job Responsibilities: Brief overview of main duties and responsibilities

5. Employment Duration: Start and end dates of employment

6. Signatory Information: Name, position, and contact details of the person providing the reference

What sections are optional to include in a Reference Letter For Dismissed Employee?

1. Reason for Departure: If agreed with employee and not prejudicial, brief explanation of separation circumstances

2. Performance Summary: Factual statement about work quality or achievements when positive and verifiable information is available

3. Future Reference: Statement of willingness to provide additional information when company policy allows

What schedules should be included in a Reference Letter For Dismissed Employee?

1. Employment Certificate: Official document confirming employment dates and position

2. Service Record: Summary of positions held and major responsibilities (for long-term employees with multiple roles)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions









Clauses













Industries

Employment Act (Chapter 91): Primary employment legislation in Singapore that governs truthful representation of employment records and requirements for termination documentation

Personal Data Protection Act 2012 (PDPA): Regulates the collection, use, and disclosure of personal data, including guidelines on handling personal information, consent requirements, and data accuracy obligations

Defamation Act (Chapter 75): Provides legal framework regarding defamatory statements and protection against legal liability in written communications about former employees

Tripartite Guidelines on Fair Employment Practices: Guidelines established by Singapore government and social partners on responsible referencing practices and non-discriminatory practices in employment

Employment Claims Act 2016: Legislation relevant to contested dismissals and protection against potential claims, establishing framework for employment dispute resolution

Factual Accuracy Requirement: Legal obligation to ensure all information provided in reference letters is truthful and verifiable

Subjective Statement Prohibition: Best practice requirement to avoid personal opinions or subjective assessments in reference letters

Information Relevancy Principle: Requirement to include only employment-related information that is directly relevant to the reference

Personal Information Consent: Legal requirement to obtain employee's consent before sharing their personal information with third parties

Professional Communication Standard: Best practice requirement to maintain professional tone and formal business communication standards in reference letters

Company Policy Compliance: Requirement to ensure reference letter aligns with established company policies and procedures for employee references

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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