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Driving Authorization Letter Template for Philippines

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Key Requirements PROMPT example:

Driving Authorization Letter

"I need a Driving Authorization Letter for our company delivery van, authorizing three of our employees to operate the vehicle for business deliveries within Metro Manila from January 1, 2025 to December 31, 2025."

What is a Driving Authorization Letter?

A Driving Authorization Letter is a crucial legal document used in the Philippines when a vehicle owner needs to formally authorize another person to drive their vehicle. This document is essential in various scenarios, such as when companies authorize employees to use company vehicles, when private vehicle owners permit family members or trusted individuals to use their vehicles, or when businesses need to designate temporary drivers for specific purposes. The authorization letter must comply with Philippine transportation laws, particularly Republic Act No. 4136, and typically requires notarization to be legally binding. It protects both the vehicle owner and the authorized driver by clearly stating the terms of authorization, including the duration, scope of use, and specific vehicle details. This document is particularly important for law enforcement verification and insurance purposes in the Philippine context.

What sections should be included in a Driving Authorization Letter?

1. Letter Date and Location: Current date and place where the letter is being executed

2. Vehicle Owner Details: Complete name, address, and contact information of the vehicle owner

3. Authorized Driver Details: Complete name, address, valid driver's license number, and contact information of the person being authorized to drive

4. Vehicle Information: Detailed description of the vehicle including make, model, year, color, plate number, and registration number

5. Authorization Statement: Clear and explicit statement granting permission to drive the specified vehicle

6. Duration of Authorization: Specific time period for which the authorization is valid, including start and end dates

7. Scope of Authorization: Specific permissions and limitations of the authorization (e.g., geographical limitations, purpose of use)

8. Authentication Block: Space for notarization, including the notary public's details and official seal

What sections are optional to include in a Driving Authorization Letter?

1. Emergency Contact Information: Additional contact persons in case of emergencies - recommended when the vehicle owner will be unreachable

2. Insurance Details: Information about vehicle insurance coverage - important when the authorization is for an extended period

3. Special Conditions: Any specific conditions or restrictions for vehicle use - needed when there are particular limitations or requirements

4. Liability Statement: Statement regarding responsibility for damages or accidents - recommended for long-term authorizations

What schedules should be included in a Driving Authorization Letter?

1. Copy of Vehicle Registration: Attached photocopy of valid vehicle registration certificate

2. Copy of Owner's ID: Attached photocopy of vehicle owner's valid government-issued ID

3. Copy of Driver's License: Attached photocopy of authorized driver's valid driver's license

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses














Relevant Industries

Transportation and Logistics

Corporate Services

Fleet Management

Delivery Services

Construction

Real Estate

Retail

Manufacturing

Agriculture

Tourism and Hospitality

Educational Institutions

Healthcare Services

Relevant Teams

Operations

Administration

Human Resources

Logistics

Facilities Management

Compliance

Fleet Management

Safety and Security

Office Services

Relevant Roles

Fleet Manager

Operations Manager

Administrative Officer

Human Resources Manager

Logistics Coordinator

Delivery Supervisor

Facilities Manager

Transport Manager

Safety Officer

Compliance Officer

Executive Assistant

Office Manager

Site Supervisor

Project Manager

Business Owner

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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