This GDPR Notice is essential for organizations that process personal data in the Philippines while falling under the scope of the EU GDPR, either through offering goods or services to EU residents or monitoring their behavior. The document ensures compliance with both the GDPR's transparency requirements (Articles 13 and 14) and the Philippines' Data Privacy Act of 2012. It should be used when an organization needs to inform data subjects about their data processing activities, rights, and protections in a clear and comprehensive manner. The notice includes mandatory information about the data controller, purposes of processing, data subject rights, transfer mechanisms, and security measures. It's particularly important for Philippine-based organizations with EU customers or employees, or those part of a larger multinational operation involving EU data subjects.
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Key Requirements PROMPT example:
GDPR Notice
"I need a GDPR Notice for my e-commerce business based in Manila that will be launching an online marketplace in March 2025, targeting both Philippine and EU customers, with features including user profiling and automated decision-making for personalized recommendations."
1. Introduction: Overview of the notice and its purpose
2. Data Controller Information: Identity and contact details of the data controller and, where applicable, its representative in the EU
3. Data Protection Officer: Contact details of the Data Protection Officer (DPO) or Privacy Officer
4. Categories of Personal Data: Types of personal data collected and processed
5. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used
6. Legal Basis for Processing: Legal grounds under GDPR and DPA for processing personal data
7. Recipients of Personal Data: Categories of recipients with whom data may be shared
8. International Transfers: Information about transfers to third countries and safeguards
9. Retention Periods: How long personal data will be stored
10. Data Subject Rights: Explanation of individual rights under GDPR and DPA
11. Right to Lodge Complaints: Information about the right to complain to supervisory authorities
12. Security Measures: Overview of measures to protect personal data
13. Updates to Privacy Notice: Information about how changes to the notice will be communicated
1. Automated Decision Making: Include when automated decision-making or profiling is used
2. Cookies and Tracking: Include when website tracking or cookies are used
3. Children's Privacy: Include when services may involve processing children's data
4. Specific Processing Activities: Include when there are unique or specific processing activities that need detailed explanation
5. Job Applicant Data: Include when the notice covers recruitment processing
6. Marketing Communications: Include when personal data is used for marketing purposes
7. CCTV Monitoring: Include when video surveillance is used on premises
1. Cookie List: Detailed list of cookies used, their purposes and duration
2. Third Party Processors: List of data processors and their roles
3. Technical and Organizational Measures: Detailed description of security measures implemented
4. Data Retention Schedule: Detailed retention periods for different categories of data
5. Specific Processing Activities: Detailed information about particular processing activities
Authors
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Clauses
Relevant Industries
Technology
Healthcare
Financial Services
Education
Retail
E-commerce
Manufacturing
Professional Services
Telecommunications
Tourism and Hospitality
Real Estate
Insurance
Non-profit Organizations
Government Services
Media and Entertainment
Relevant Teams
Legal
Compliance
Information Security
Human Resources
Information Technology
Risk Management
Data Protection
Privacy
Operations
Customer Service
Marketing
Internal Audit
Relevant Roles
Data Protection Officer
Privacy Officer
Compliance Manager
Legal Counsel
Information Security Manager
Risk Manager
HR Director
IT Manager
Operations Manager
Chief Privacy Officer
Chief Information Security Officer
Chief Legal Officer
Chief Compliance Officer
Data Protection Specialist
Privacy Analyst
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GDPR Notice
A dual-compliant GDPR Notice meeting both EU GDPR and Philippines' Data Privacy Act requirements for organizations processing personal data in the Philippines.
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