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LOI Form Template for Belgium

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Key Requirements PROMPT example:

LOI Form

"I need a Belgian LOI Form employment contract for a senior software developer position in our Brussels office, starting March 1, 2025, with provisions for hybrid working and international travel."

What is a LOI Form?

The Belgian LOI Form contract is a fundamental employment document used throughout Belgium to establish and regulate employment relationships. This contract type is specifically designed to comply with Belgian employment legislation and must be drafted in accordance with the language laws of the relevant region (Dutch in Flanders, French in Wallonia, and either French or Dutch in Brussels-Capital). The document serves as a comprehensive agreement between employer and employee, incorporating mandatory provisions required by Belgian law while allowing flexibility for specific employment arrangements. The LOI Form is particularly important as it provides legal certainty for both parties and ensures compliance with Belgian social security and employment regulations. It is commonly used for both indefinite-term and fixed-term employment relationships and can be adapted for various levels of employment, from entry-level positions to executive roles.

What sections should be included in a LOI Form?

1. Parties: Identification of the employer and employee with complete legal names and addresses

2. Background: Context of the employment relationship and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Function and Duties: Detailed description of the employee's role, responsibilities, and reporting lines

5. Place of Work: Primary workplace location and any flexibility arrangements

6. Duration of Contract: Whether fixed-term or indefinite term, start date, and if applicable, end date

7. Working Hours: Regular working hours, schedule, and overtime arrangements

8. Remuneration: Base salary, payment frequency, and method of payment

9. Holidays and Leave: Annual leave entitlement, public holidays, and other leave provisions

10. Illness and Incapacity: Procedures for reporting illness and sick pay provisions

11. Confidentiality: Obligations regarding company confidential information

12. Intellectual Property: Ownership and rights regarding work-related intellectual property

13. Data Protection: GDPR compliance and personal data processing provisions

14. Termination: Notice periods and grounds for termination

15. Governing Law: Confirmation of Belgian law application and jurisdiction

What sections are optional to include in a LOI Form?

1. Company Car: Terms for provision and use of company vehicle, if applicable

2. Stock Options: Details of any share option scheme or equity participation

3. Bonus Scheme: Structure and conditions of variable compensation

4. Non-Competition: Post-employment competition restrictions, if applicable under Belgian law

5. International Mobility: Terms for international assignments or travel

6. Flexible Working: Terms for remote working or flexible arrangements

7. Training: Professional development and training provisions

8. Insurance Benefits: Additional insurance coverage provided by employer

9. Language Requirements: Specific language requirements for the role

What schedules should be included in a LOI Form?

1. Schedule 1 - Job Description: Detailed description of roles, responsibilities, and requirements

2. Schedule 2 - Compensation Package: Detailed breakdown of salary and benefits

3. Schedule 3 - Company Policies: Reference to applicable company policies and procedures

4. Schedule 4 - Benefit Plans: Details of applicable benefit plans and schemes

5. Schedule 5 - Work Rules: Internal work regulations as required by Belgian law

6. Appendix A - Code of Conduct: Company code of conduct and ethical guidelines

7. Appendix B - IT Policy: Rules regarding use of company IT systems and equipment

8. Appendix C - Expense Policy: Guidelines for business expense claims and reimbursement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries

Technology

Financial Services

Manufacturing

Professional Services

Healthcare

Retail

Education

Construction

Telecommunications

Energy

Transportation

Media and Entertainment

Hospitality

Real Estate

Consulting

Pharmaceutical

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Research and Development

Customer Service

Administration

Business Development

Quality Assurance

Product Management

Executive Leadership

Procurement

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Project Manager

Software Developer

Financial Analyst

Human Resources Manager

Sales Representative

Marketing Specialist

Administrative Assistant

Operations Manager

Research Scientist

Legal Counsel

Product Manager

Customer Service Representative

Business Development Manager

Technical Support Specialist

Account Manager

Data Analyst

Quality Assurance Engineer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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