The Termination Letter Due To Attendance is a crucial document used in Pakistani employment contexts when an employer needs to formally end an employment relationship due to persistent attendance issues. It is drafted in accordance with the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and must comply with provincial labor laws and regulations. The document is typically issued after previous warnings have been given and documented, and when the employee's attendance issues have not improved despite prior interventions. The letter must include specific details about attendance violations, reference previous communications, specify the notice period or payment in lieu thereof, and outline the final settlement process. This document serves both as a legal requirement and as protection for the employer against potential wrongful termination claims, while ensuring the employee's rights under Pakistani labor laws are respected.
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Key Requirements PROMPT example:
Termination Letter Due To Attendance
"I need a Termination Letter Due To Attendance for an employee who has been absent without authorization for 15 days in the past three months and has already received two written warnings; the termination should be effective from March 1, 2025."
1. Letter Header: Company letterhead, date, reference number, and formal letter formatting
2. Recipient Details: Employee's full name, designation, employee ID, and department
3. Subject Line: Clear indication that this is a termination letter
4. Opening Statement: Reference to employment terms and current position
5. Grounds for Termination: Specific details of attendance violations, dates, and patterns of absence
6. Previous Communications: Reference to prior warnings, improvement notices, or disciplinary actions
7. Termination Statement: Clear statement of employment termination with effective date
8. Notice Period: Details of notice period or payment in lieu of notice as per law
9. Final Settlement: Information about final dues, salary, and other entitlements
10. Company Property: Instructions for returning company assets and documents
11. Closing: Professional closing with signatures of authorized personnel
1. Severance Package: Include if additional compensation or benefits are being offered beyond legal requirements
2. Non-Disclosure Reminder: Include if employee had access to confidential information
3. Certificate of Service: Include if the employee requests or company policy requires providing service certificate
4. Right to Appeal: Include if company policy or applicable labor law provides for an appeal process
5. Benefits Continuation: Include if there are any post-termination benefits or insurance coverage details
6. References Policy: Include if specifying company policy regarding future employment references
1. Attendance Record: Detailed record of attendance violations and unauthorized absences
2. Warning Letters: Copies of previous warning letters or improvement notices
3. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
4. Company Property Checklist: List of company assets to be returned with acknowledgment form
5. Exit Clearance Form: Standard form for departmental clearances before final settlement
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HR Director
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