The Collections Letter To Client is a crucial document in the UAE business environment, used when a client has failed to pay outstanding amounts according to previously agreed terms. This document serves as a formal demand for payment and often represents an important step before initiating legal proceedings in UAE courts. It must comply with UAE Federal Laws, including Civil Code (Federal Law No. 5 of 1985) and Commercial Transactions Law (Federal Law No. 18 of 1993), while adhering to Islamic Sharia principles that underpin UAE legal framework. The letter typically includes detailed information about the debt, payment history, and deadline for payment, while maintaining a professional tone that aligns with UAE business customs and legal requirements. It's essential to ensure the letter is properly formatted and contains all necessary elements to be legally effective in the UAE jurisdiction.
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1. Letter Header: Company letterhead, date, reference number, and proper addressing to the client
2. Debt Identification: Clear statement of the outstanding amount and its origin, including invoice numbers and dates
3. Payment History: Brief summary of previous payments made (if any) and remaining balance
4. Legal Basis: Reference to the underlying contract or agreement that gives rise to the debt
5. Payment Demand: Clear statement of the amount demanded and payment deadline
6. Payment Instructions: Detailed information about how and where to make the payment
7. Consequences: Clear statement of potential legal actions if payment is not received by the deadline
1. Previous Communications: Reference to prior collection attempts and correspondence, used when multiple reminders have been sent
2. Payment Plan Option: Offer of installment payments or settlement options, included when willing to negotiate payment terms
3. Interest and Penalties: Details of additional charges or interest accruing, included when applicable under the original agreement
4. Dispute Resolution: Information about how to raise disputes, included when required by company policy or regulations
5. Without Prejudice: Legal disclaimer preserving rights, included when making settlement offers or concessions
1. Statement of Account: Detailed breakdown of all transactions, payments, and current balance
2. Payment History Schedule: Chronological list of all payments made and missed payment dates
3. Interest Calculation: Detailed calculation of interest and late payment charges if applicable
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