The Disciplinary Warning Form is a crucial HR document used in UAE organizations when formal disciplinary action is required against an employee. It must comply with UAE Federal Law No. 33 of 2021 and related ministerial resolutions, requiring bilingual presentation (Arabic and English). The document is typically issued after verbal warnings have proven ineffective or for serious violations requiring immediate formal documentation. It contains detailed information about the violation, references to specific company policies or UAE labor law provisions that were breached, required corrective actions, and potential consequences for repeated violations. This form serves both as a legal record and a tool for performance management, protecting both employer and employee rights while ensuring transparent documentation of workplace issues.
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1. Company Information Header: Company name, logo, and form reference number
2. Employee Details: Full name, employee ID, position, department, and date of joining
3. Warning Details: Date of violation, date of warning, type/level of warning (first/second/final)
4. Violation Description: Detailed description of the incident or behavior that constitutes the violation, including date, time, and location
5. Applicable Company Policy: Reference to specific company policies or UAE Labor Law articles that were violated
6. Corrective Action Required: Clear statement of expected behavior and actions required to rectify the situation
7. Consequences: Statement of potential consequences if behavior continues or similar violations occur
8. Employee Acknowledgment: Space for employee signature, date, and acknowledgment of receipt
9. Management Authorization: Signatures of immediate supervisor, HR representative, and other relevant authorities
1. Previous Warnings: Section detailing any previous warnings or disciplinary actions - include when this is not a first warning
2. Employee Response: Dedicated space for employee to provide written response or explanation - recommended for serious violations
3. Witness Statement: Space for witness details and signatures if the violation was witnessed by others
4. Performance Improvement Plan: Detailed plan with timelines and goals - include for performance-related violations
5. Union Representative: Space for union representative signature if employee is unionized (rare in UAE but possible in some cases)
1. Evidence Attachments: List of attached evidence supporting the violation (photos, documents, etc.)
2. Related Policies: Copies of relevant company policies or procedures that were violated
3. Warning History: Summary of previous warnings if applicable
4. Arabic Translation: Arabic version of the warning form as required by UAE law
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