The Landlord Move Out Letter is a crucial document in UAE real estate practice, used when a tenancy is approaching its end or being terminated. This document serves as an official communication tool that complies with UAE Federal Law No. 5 of 1985 (Civil Code) and relevant emirate-specific regulations such as Dubai Law No. 26 of 2007 or Abu Dhabi Law No. 20 of 2006. The letter outlines specific requirements for property vacation, including inspection procedures, utility disconnection processes, and security deposit return terms. It's designed to protect both landlord and tenant interests while ensuring a smooth transition of property possession in accordance with local laws and regulations. The document is particularly important in the UAE market where formal documentation of property matters is strictly required for legal compliance and dispute prevention.
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1. Date and Address Block: Current date and full address of the rental property
2. Tenant Information: Full name and contact details of the tenant(s)
3. Reference Line: Subject line referencing the tenancy agreement number and move-out notice
4. Confirmation of Move-Out Date: Clear statement of the expected vacancy date and end of tenancy
5. Property Inspection Details: Information about the final inspection timing and process
6. Move-Out Requirements: List of tenant responsibilities including cleaning, repairs, and utility cancellations
7. Security Deposit Information: Process and timeline for security deposit return
8. Contact Information: Landlord's or property management's contact details for coordination
9. Signature Block: Landlord's or authorized representative's signature and date
1. Outstanding Payments: Section addressing any pending rent, utility bills, or maintenance charges - include when there are outstanding amounts
2. Maintenance Issues: Specific details about required repairs or maintenance - include when there are known issues to be addressed
3. Early Termination Terms: Include when the move-out is before the original lease end date
4. Key Return Instructions: Specific instructions for access card/key return - include for properties with special access systems
5. Forwarding Address Request: Request for tenant's new address - include when required for security deposit return or final documentation
1. Move-Out Checklist: Detailed checklist of all required tasks and conditions for proper property handover
2. Property Condition Report Template: Form to document the condition of the property during final inspection
3. Utility Clearance Form: Template for confirming all utility accounts have been closed or transferred
4. Security Deposit Return Form: Document detailing the security deposit return calculation and timeline
5. Handover Protocol: Checklist for key return and final property handover procedure
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