The Nomination Acceptance Letter is a crucial document in UAE corporate governance, required when individuals are nominated to serve on company boards or in similar corporate positions. This document is mandated by UAE Federal Law No. 2 of 2015 and subsequent amendments, particularly for public joint-stock companies and regulated entities. The letter serves multiple purposes: it formally documents the nominee's acceptance, confirms their eligibility under UAE law, declares their independence status, and acknowledges their understanding of duties and responsibilities. For listed companies, additional requirements from the Securities and Commodities Authority must be addressed in the acceptance letter. The document forms part of the corporate records and may be required for submission to regulatory authorities or free zone administrators.
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1. Letterhead and Date: Company letterhead details and date of the acceptance letter
2. Addressee Details: Full details of the company's board secretary or nomination committee
3. Position Reference: Clear reference to the specific position/role being accepted and the relevant nomination
4. Personal Details: Nominee's full legal name, Emirates ID (for UAE residents), passport details, and contact information
5. Formal Acceptance: Express statement accepting the nomination for the specified position
6. Legal Eligibility Confirmation: Confirmation of meeting all legal requirements under UAE Companies Law and relevant regulations
7. Independence Declaration: Declaration of independence as per UAE Corporate Governance requirements
8. Disclosure of Interests: Declaration of any existing interests in other companies or potential conflicts
9. Compliance Undertaking: Undertaking to comply with all relevant laws, regulations, and company policies
10. Signature Block: Space for nominee's signature, date, and witness details if required
1. Professional Qualifications: Details of relevant qualifications and experience (required for regulated industries or listed companies)
2. Other Board Positions: List of other board positions held (required for listed companies and when there are regulatory limits on board positions)
3. Time Commitment: Confirmation of ability to dedicate sufficient time to the role (typically included for listed companies)
4. Regulatory Approvals: Reference to any required regulatory approvals (needed for regulated industries like financial services)
5. Compensation Acknowledgment: Acknowledgment of understanding regarding compensation terms (if required by company policy)
1. Declaration Form: Standard form required by SCA for listed companies confirming independence criteria
2. CV/Resume: Detailed professional background and qualifications (when required)
3. Identification Documents: Copies of passport, Emirates ID, and other identification documents
4. Regulatory Certificates: Copies of any required regulatory certifications or clearances
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