The Self Billing Agreement Template is designed for use in the United Arab Emirates where businesses wish to implement a self-billing arrangement in compliance with UAE VAT legislation and commercial laws. This document is particularly useful in situations where a customer regularly receives goods or services from a supplier and agrees to generate tax invoices on the supplier's behalf, streamlining the invoicing process and reducing administrative burden. The template includes comprehensive provisions addressing UAE VAT compliance requirements, electronic invoicing standards, and necessary safeguards for both parties. It is structured to accommodate various business relationships while ensuring adherence to UAE Federal Tax Authority guidelines and local regulatory requirements.
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1. Parties: Identification of the customer (self-biller) and the supplier, including their full legal names, addresses, and tax registration numbers
2. Background: Context of the agreement, including the business relationship and reason for implementing self-billing
3. Definitions: Key terms used throughout the agreement, including technical and legal terminology specific to self-billing and UAE VAT requirements
4. Scope of Agreement: Details of the products/services covered by the self-billing arrangement
5. Self-Billing Procedure: Process for generating self-bills, including timing, format, and delivery method
6. VAT Requirements: Specific provisions to ensure compliance with UAE VAT regulations, including tax invoice requirements
7. Parties' Obligations: Detailed responsibilities of both parties, including verification and record-keeping requirements
8. Price and Payment Terms: Pricing mechanisms, payment schedules, and related financial terms
9. Duration and Termination: Term of the agreement and circumstances under which it can be terminated
10. Dispute Resolution: Procedures for handling disagreements and errors in self-billing
11. Governing Law and Jurisdiction: Confirmation of UAE law application and jurisdiction
1. Electronic Systems: Details of electronic invoicing systems when self-billing is automated - include when electronic systems are used
2. Data Protection: Provisions for handling sensitive business data - include when personal or sensitive data is processed
3. Audit Rights: Detailed audit procedures and requirements - include for complex or high-value arrangements
4. Service Levels: Specific performance metrics and standards - include when service levels are critical
5. Force Majeure: Provisions for unforeseen circumstances - include for long-term or critical supply arrangements
6. Confidentiality: Detailed confidentiality provisions - include when sensitive commercial information is involved
1. Schedule 1 - Products/Services List: Detailed list of products or services covered by the self-billing arrangement
2. Schedule 2 - Pricing Schedule: Detailed pricing information and calculation methods
3. Schedule 3 - Self-Bill Format: Template and required content for self-bills, compliant with UAE VAT requirements
4. Schedule 4 - Technical Specifications: Technical details of electronic systems and processes when applicable
5. Schedule 5 - Contact Details: Key contacts and escalation procedures for both parties
6. Appendix A - VAT Compliance Checklist: Checklist ensuring compliance with UAE VAT requirements for self-billing
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Retail
Wholesale Trade
Logistics and Transportation
Professional Services
Technology
Energy and Utilities
Telecommunications
Industrial Services
Relevant Teams
Finance
Legal
Procurement
Tax
Accounts Payable
Compliance
Commercial
Supply Chain
Operations
Relevant Roles
Finance Director
Tax Manager
Procurement Manager
Commercial Director
Accounts Payable Manager
Legal Counsel
Compliance Officer
Financial Controller
Supply Chain Manager
VAT Specialist
Chief Financial Officer
Operations Director
Contract Manager
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