The Shareholders Resolution Template is a critical document used in UAE corporate governance to formally record and implement decisions made by company shareholders. Under UAE Federal Law No. 32 of 2021 and related regulations, shareholder resolutions are required for various corporate actions, from routine matters to significant company changes. This template ensures compliance with UAE legal requirements while providing a structured format for documenting shareholder decisions. It includes essential elements such as meeting details, voting records, and implementation authorities, making it suitable for both ordinary and extraordinary resolutions. The template is designed to be adaptable for use in mainland UAE companies as well as free zone entities, with appropriate modifications based on specific jurisdictional requirements.
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Key Requirements PROMPT example:
Shareholders Resolution Template
I need a Shareholders Resolution Template for a UAE mainland LLC to document the appointment of two new board members and approve a 15% increase in share capital, to be implemented by March 2025.
1. Title and Date: Specifies the type of resolution (ordinary/extraordinary), company name, and date of the resolution
2. Attendance and Quorum: Lists present shareholders or their representatives, confirming the meeting's validity by stating the percentage of shares represented
3. Notice and Meeting Details: Confirms proper notice was given and states meeting location (physical/virtual) and time
4. Chairperson and Secretary: Identifies the chairperson presiding over the meeting and the appointed secretary
5. Background: Provides context for the resolutions being passed and references relevant articles of association
6. Definitions: Defines key terms used throughout the resolution
7. Resolutions: Clear statement of each resolution passed, numbered sequentially
8. Voting Results: Records the voting outcome for each resolution, including votes for, against, and abstentions
9. Authorization: Empowers specific individuals to implement the resolutions and complete necessary formalities
10. Certification: Final section confirming the resolution's validity, typically signed by the Chairperson
1. Recital of Previous Resolutions: Used when the current resolution relates to or amends previous shareholder decisions
2. Conditional Clauses: Include when resolutions are subject to regulatory approval or other conditions
3. Dividend Declaration: Required when the resolution includes dividend distribution decisions
4. Share Capital Modifications: Include when the resolution involves changes to share capital structure
5. Board Composition Changes: Used when appointing or removing board members
6. Corporate Structure Changes: Include for mergers, acquisitions, or corporate restructuring decisions
1. Schedule 1 - Shareholder Details: Complete list of shareholders with their shareholding percentages and voting rights
2. Schedule 2 - Proxy Forms: Copies of valid proxy forms for represented shareholders
3. Schedule 3 - Supporting Documents: Any relevant documents referenced in the resolutions (e.g., valuations, agreements)
4. Schedule 4 - Voting Record: Detailed breakdown of votes cast by each shareholder
5. Appendix A - Notice of Meeting: Copy of the notice sent to shareholders
6. Appendix B - Amended Articles: If applicable, copy of amended articles of association or other corporate documents
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Real Estate
Technology
Manufacturing
Retail
Healthcare
Construction
Energy
Professional Services
Hospitality
Transportation
Media and Entertainment
Education
Telecommunications
Trading
Relevant Teams
Legal
Corporate Governance
Compliance
Corporate Secretariat
Board Affairs
Shareholder Relations
Corporate Services
Executive Office
Risk Management
Corporate Communications
Relevant Roles
Chief Executive Officer
Company Secretary
Legal Director
Corporate Governance Officer
Compliance Manager
Board Director
Managing Director
General Counsel
Legal Manager
Corporate Affairs Director
Chief Legal Officer
Shareholder Relations Manager
Company Registrar
Corporate Services Manager
Legal Counsel
Board Secretary
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