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General Meeting Minutes

General Meeting Minutes Template for Austria

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Key Requirements PROMPT example:

General Meeting Minutes

"Need to draft General Meeting Minutes for our Austrian GmbH's annual shareholder meeting scheduled for March 15, 2025, which will cover standard agenda items including financial statement approval and board reappointments."

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Document background
General Meeting Minutes are essential corporate documents required under Austrian law for documenting shareholder meetings and corporate decision-making processes. These minutes must be prepared in compliance with the Austrian Stock Corporation Act (Aktiengesetz) and related legislation, serving as the official record of discussions, votes, and resolutions passed during general meetings. The document is used whenever a company holds a general meeting, whether annual or extraordinary, and must include specific details such as attendance records, quorum confirmation, voting results, and formal resolutions. The minutes become part of the company's official records and may be required for regulatory filings, legal proceedings, or corporate governance purposes. They are particularly important for establishing the validity of corporate decisions and protecting shareholder rights under Austrian jurisdiction.
Suggested Sections

1. Meeting Information: Date, time, location of the meeting, and company details

2. Attendees and Representation: List of present shareholders, proxy holders, board members, and other participants including notary if required

3. Quorum and Validity: Confirmation of meeting quorum and proper convocation of the meeting

4. Agenda: List of all items to be discussed and decided upon

5. Chairman and Secretary: Appointment or confirmation of the meeting chairman and recording secretary

6. Review of Previous Minutes: Confirmation of previous meeting minutes if applicable

7. Discussion Items: Record of discussions on each agenda item

8. Voting Results: Detailed results of all votes taken, including numbers of votes for, against, and abstentions

9. Closing: Time of meeting conclusion and signatures of required parties

Optional Sections

1. Special Resolutions: Required when special resolutions are passed requiring specific majority thresholds

2. Supervisory Board Report: Include when supervisory board presents its report to the general meeting

3. Auditor's Statement: Required when external auditors present their findings

4. Shareholder Questions and Answers: Detailed record of Q&A session, particularly important for public companies

5. Dissenting Opinions: Record of any formal objections or dissenting opinions raised by shareholders

6. Virtual Meeting Provisions: Required when meeting is held virtually or in hybrid format

Suggested Schedules

1. Attendance List: Detailed list of all attendees with their shareholdings and voting rights

2. Voting Records: Detailed breakdown of all votes cast

3. Proxy Documents: Copies of valid proxy authorizations

4. Meeting Notices: Copies of meeting convocation notices and proof of proper notification

5. Presentation Materials: Copies of any presentations or materials shown during the meeting

6. Financial Statements: If financial statements were presented or approved during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Relevant Industries

Financial Services

Manufacturing

Technology

Real Estate

Energy

Healthcare

Retail

Transportation

Professional Services

Construction

Mining

Agriculture

Telecommunications

Media

Education

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Executive Office

Shareholder Relations

Regulatory Affairs

Board Support

Corporate Administration

Risk Management

Relevant Roles

Chief Executive Officer

Company Secretary

Legal Counsel

Corporate Governance Officer

Compliance Officer

Board Secretary

Managing Director

Corporate Affairs Manager

Legal Director

Governance Specialist

Shareholder Relations Manager

Board Administrator

Corporate Legal Assistant

Regulatory Compliance Manager

Executive Assistant to CEO

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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