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An Employment Offer Letter formally presents the key terms of a job opportunity to a potential employee in Belgium. This written document outlines essential details like the position title, start date, salary, benefits, and work location, serving as the first step in establishing a formal employment relationship under Belgian labor law.

While not legally required in Belgium, these letters play a crucial role in preventing future disputes by clearly documenting the initial employment conditions. Once signed by both parties, the offer letter becomes an important reference point, though it's typically followed by a more detailed employment contract (arbeidsovereenkomst/contrat de travail) that fully complies with Belgian social legislation.

Use an Employment Offer Letter when you've selected a candidate and need to formally present the job terms before drafting the final employment contract. This initial step helps Belgian employers lock in top talent quickly while the detailed contract is being prepared, especially for roles with competitive candidates or when dealing with international hires.

The letter becomes particularly valuable during salary negotiations, when hiring for senior positions, or in situations requiring clear documentation of preliminary agreements. For companies with offices across multiple Belgian regions, it helps standardize the hiring process and creates a clear record of the original employment terms offered, protecting both employer and candidate interests.

• Appointment Letter From Company To Employee: Standard Employment Offer Letter used for permanent positions, covering basic terms like salary, benefits, and start date
• Sales Job Offer Letter: Specialized version including commission structures, sales targets, and territory assignments common in Belgian sales roles
• Offer Letter For Unpaid Internship: Tailored for educational internships, outlining learning objectives and clarifying the non-remunerated nature of the position under Belgian internship regulations

• HR Managers and Recruiters: Draft and customize the initial Employment Offer Letter, ensuring compliance with Belgian labor laws and company policies
• Legal Department: Reviews and approves offer letter content, especially for senior positions or complex compensation packages
• Department Heads: Provide input on role-specific details and approve final terms before the letter is sent
• Job Candidates: Review, negotiate, and sign the offer letter as the first formal step toward employment
• Social Secretariat: Often consulted to ensure alignment with Belgian payroll and social security requirements

• Position Details: Confirm exact job title, department, reporting structure, and work location
• Compensation Package: Compile base salary, benefits, bonus structure, and any special allowances per Belgian standards
• Working Conditions: Document work hours, leave entitlements, and telework arrangements following Belgian labor laws
• Start Date: Align proposed start date with notice periods and any probationary requirements
• Legal Requirements: Use our platform to generate a compliant offer letter that includes all mandatory Belgian employment terms
• Internal Approval: Obtain sign-off from HR, department head, and finance before sending to candidate

• Basic Information: Full company details, candidate's name, and position title as registered with Belgian authorities
• Employment Terms: Start date, work location, and employment type (fixed-term/permanent) following Belgian labor law
• Compensation Details: Gross salary, benefits package, and any variable pay components in EUR
• Working Hours: Weekly schedule, overtime policy, and flexible work arrangements per Belgian standards
• Notice Period: Clear statement of statutory notice requirements for both parties
• Confidentiality: Standard non-disclosure provisions protecting company information
• Signature Block: Space for both employer and candidate signatures with date fields

A key distinction exists between an Employment Offer Letter and an Employment Contract in Belgian law. While both documents relate to establishing employment relationships, their legal weight and purpose differ significantly.

• Legal Status: Employment Offer Letters are preliminary documents outlining basic terms, while Employment Contracts are legally binding agreements required under Belgian law
• Detail Level: Offer letters contain high-level terms like salary and start date, whereas contracts include comprehensive details about working conditions, benefits, and obligations
• Timing: Offer letters come first in the hiring process, followed by the formal contract once terms are accepted
• Enforceability: Employment Contracts provide full legal protection under Belgian labor law, while offer letters mainly serve as preliminary agreements
• Content Requirements: Contracts must meet strict Belgian legal requirements, including specific clauses about working hours, leave, and termination terms; offer letters have more flexibility in format and content