The Authorization Letter For Collecting Money is a crucial document used in Belgian business and personal contexts when an individual or entity needs to delegate the authority to collect money to another party. This document, governed by Belgian civil law, particularly Articles 1984-2010 of the Belgian Civil Code regarding mandates, serves as a formal power of attorney for monetary collection. It's commonly used in situations involving debt collection, receipt of payments, settlement of claims, or other financial transactions where the principal cannot be physically present. The letter must include specific details about the authorized amount, the parties involved, and any limitations on the authority granted, ensuring compliance with Belgian financial regulations and anti-money laundering laws.
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1. Date and Place: Current date and location where the letter is being executed
2. Authorizer Details: Full name, address, and identification details of the person granting the authorization
3. Authorized Person Details: Full name, address, and identification details of the person being authorized to collect money
4. Purpose Statement: Clear statement of authorization for money collection
5. Amount Details: Specific amount to be collected, in both numbers and words
6. Source of Payment: Details of the person/entity from whom the money is to be collected
7. Authorization Scope: Specific powers granted to the authorized person regarding the collection
8. Signature Block: Space for signatures of the authorizer and authorized person, with witness provisions
1. Time Limitation: Include when the authorization is valid for a specific time period only
2. Special Instructions: Any specific conditions or instructions for collecting or handling the money
3. Bank Details: Include when the collected money needs to be deposited in a specific bank account
4. Revocation Clause: Include when specific conditions for revoking the authorization need to be stated
5. Indemnification: Include when protection against potential claims or damages needs to be addressed
1. Copy of Authorizer's ID: Certified copy of authorizer's government-issued identification
2. Copy of Authorized Person's ID: Certified copy of authorized person's government-issued identification
3. Proof of Debt/Payment Due: Documents evidencing the money to be collected (if applicable)
4. Specimen Signature: Specimen signatures of both parties for verification purposes
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