The Authorized Signatory Form is a crucial corporate governance document used in Belgium to formally delegate signing authority within organizations. It is typically required when companies need to designate specific individuals to execute documents, enter into contracts, or perform other legally binding actions on behalf of the organization. The document derives its legal basis from the Belgian Companies and Associations Code and must comply with Belgian corporate law requirements. It becomes necessary when new officers are appointed, when existing signing authorities need modification, or when banks and other institutions require formal documentation of signing powers. The form includes comprehensive details about the authorized individuals, scope of their authority, any limitations, and specimen signatures, serving as a reliable reference for third parties dealing with the company.
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1. Company Information: Legal name, registration number, registered office address, and other identifying details of the company granting the signing authority
2. Resolution Reference: Reference to the relevant board resolution or corporate authority authorizing this delegation of signing powers
3. Authorized Signatory Details: Full name, title, ID/passport number, and contact details of each person being granted signing authority
4. Scope of Authority: Clear description of the types of documents and transactions the signatory is authorized to sign, including any financial limits
5. Signature Requirements: Specification of whether the signatory can sign alone or requires joint signatures, and with whom
6. Duration of Authority: The period for which the signing authority is valid, including start date and expiry date if applicable
7. Specimen Signature: Space for the authorized signatory to provide their specimen signature for verification purposes
1. Electronic Signature Authorization: Additional section authorizing the use of electronic signatures, specifying accepted methods and platforms
2. Territorial Limitations: Section specifying geographical limitations on the signing authority, if any
3. Substitute Authority: Provisions for temporary delegation of authority in case of absence or unavailability
4. Industry-Specific Authorizations: Special authorizations required for specific industries (e.g., financial institutions, regulated entities)
5. Language Declaration: For multilingual forms, declaration of the prevailing language version
1. Schedule 1 - Specimen Signature Form: Formal template for capturing specimen signatures and verification details of authorized signatories
2. Schedule 2 - List of Authorized Documents: Detailed list of specific document types and transactions the signatory is authorized to sign
3. Schedule 3 - Copy of Board Resolution: Certified copy of the board resolution or equivalent corporate authorization
4. Appendix A - Identification Documents: Copies of relevant identification documents of the authorized signatories
5. Appendix B - Signatory Matrix: Matrix showing different categories of documents and corresponding signature requirements
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