The Display Screen Assessment document serves as a crucial tool for organizations operating in Belgium to meet their legal obligations under the Code on Well-being at Work and EU Directive 90/270/EEC. This assessment is mandatory for workplaces where employees regularly use display screen equipment for significant portions of their normal work. The document provides a structured framework for evaluating workstation setup, identifying potential health and safety risks, and documenting necessary adjustments. It includes detailed assessments of equipment, workspace ergonomics, environmental factors, and user health considerations. The assessment should be conducted upon initial workstation setup, when significant changes occur, or when health issues are reported. Regular reviews are required under Belgian law to ensure ongoing compliance and employee well-being.
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1. Assessment Information: Basic details including date of assessment, assessor name and qualifications, and location of assessment
2. Employee Information: Details of the employee whose workstation is being assessed, including job role and hours of DSE use
3. Workstation Identification: Specific details of the workstation being assessed including location and equipment inventory
4. Display Screen Equipment Assessment: Detailed evaluation of the display screen, including height, distance, reflections, and image quality
5. Workspace Assessment: Evaluation of the immediate workspace including desk, chair, and peripheral equipment
6. Environmental Factors: Assessment of lighting, noise, temperature, and humidity at the workstation
7. Work Patterns: Analysis of work routine, breaks, and task variation
8. Current Health Status: Documentation of any reported health issues or discomfort related to DSE use
9. Risk Assessment: Identification and evaluation of potential risks associated with the workstation
10. Recommendations: Specific actions required to address identified issues and improve workspace ergonomics
11. Compliance Statement: Declaration of compliance status with relevant Belgian and EU regulations
1. Previous Assessment Review: Review of previous assessments and actions taken - include when this is a follow-up assessment
2. Special Adaptations: Details of any special equipment or adaptations required for employees with specific needs or disabilities
3. Remote Working Considerations: Additional assessment factors for employees who work remotely - include for hybrid or remote workers
4. Training Requirements: Specific training needs identified during the assessment - include when training gaps are identified
5. Cost Implications: Estimated costs for recommended changes or equipment - include when significant modifications are needed
1. Appendix A - Workstation Photographs: Photographic evidence of the workstation setup and identified issues
2. Appendix B - Equipment Specifications: Technical specifications of current display screen equipment and furniture
3. Appendix C - Assessment Checklist: Detailed checklist used during the assessment process
4. Appendix D - Employee Questionnaire: Completed pre-assessment questionnaire from the employee
5. Appendix E - Reference Standards: Relevant Belgian and EU standards for display screen equipment
6. Schedule 1 - Action Plan: Detailed timeline and responsibilities for implementing recommendations
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