The Employment Declaration Form is a crucial document required under Belgian employment law for properly documenting and registering employment relationships. It must be completed at the start of any new employment relationship and contains vital information necessary for compliance with Belgian social security regulations, tax requirements, and employment legislation. The form serves multiple purposes: it provides official documentation of the employment relationship, ensures proper registration with social security authorities, and maintains records required by various Belgian labor laws. The document is particularly important in the context of Belgium's complex multi-regional administrative structure and must comply with both federal and regional requirements. This form is essential for all types of employment arrangements, including full-time, part-time, and temporary contracts, and must be maintained as part of the employee's official personnel file.
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1. Personal Information: Employee's full name, date of birth, nationality, national registration number, and contact details
2. Residential Status: Information about citizenship, work permits, or residence permits for non-Belgian employees
3. Employment Details: Job title, department, start date, work location, and employment type (full-time/part-time)
4. Working Time Declaration: Standard working hours, schedule, and any flexible working arrangements
5. Remuneration Information: Basic salary, benefits, and payment method details
6. Social Security Information: Social security number and relevant social security regime details
7. Tax Status Declaration: Tax residence information and any special tax status declarations
8. Health and Safety Declaration: Acknowledgment of workplace safety rules and procedures
9. Data Protection Notice: GDPR-compliant declaration about personal data processing
10. Certification: Employee's declaration that all provided information is true and accurate
1. Previous Employment History: Section for recording relevant previous employment details, used when required for specific positions or industry requirements
2. Professional Qualifications: Section for listing relevant qualifications and certifications, included when position requires specific qualifications
3. Language Proficiency: Declaration of language skills, included in regions where language requirements are mandatory
4. Company Car Declaration: Details about company car usage and benefits, included when a company car is part of the package
5. Remote Work Declaration: Specific arrangements for remote working, included when remote work is part of the employment arrangement
6. Collective Bargaining Agreement: Declaration regarding applicable CBAs, included when position falls under specific sector agreements
1. Schedule A - Required Documents Checklist: List of documents that need to be submitted with the declaration form
2. Schedule B - Privacy Notice: Detailed information about how the employee's personal data will be processed
3. Schedule C - Working Time Schedule: Detailed breakdown of working hours and shifts if applicable
4. Schedule D - Benefits Overview: Detailed list of all applicable benefits and conditions
5. Schedule E - Internal Policies Acknowledgment: List of company policies that the employee must acknowledge
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