The Job Appointment Letter is a fundamental document in Belgian employment relationships, used to formalize the hiring of new employees across all sectors and positions. It must be drafted in compliance with the Belgian Employment Contracts Act of 1978 and related employment legislation, including applicable collective bargaining agreements. The document typically follows the offer and acceptance phase of recruitment and precedes the commencement of employment. It contains mandatory employment terms required by Belgian law, such as job function, working hours, place of work, remuneration, and notice periods. The Job Appointment Letter serves as a key reference document throughout the employment relationship and must be provided in the legally required language based on the region of employment (Dutch, French, or German).
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1. Employer Details: Full legal name and address of the employing company
2. Employee Details: Full name and address of the employee
3. Job Title and Function: Specific position and role description
4. Start Date: Commencement date of employment
5. Employment Type: Whether permanent or fixed-term, and if fixed-term, the duration
6. Work Location: Primary workplace address and any flexibility arrangements
7. Working Hours: Regular working hours, schedule, and any shift patterns
8. Remuneration: Base salary, payment frequency, and method of payment
9. Benefits Package: Overview of standard benefits including insurance, meal vouchers, etc.
10. Leave Entitlement: Annual leave, public holidays, and other leave provisions
11. Notice Period: Required notice periods for termination by either party
12. Collective Bargaining Agreement: Reference to applicable CBAs
13. Governing Law: Confirmation of Belgian law application
1. Probationary Period: Include if a probationary period applies (note: since 2014, this is only possible for student contracts and temporary agency work in Belgium)
2. Company Car: Include if a company car is part of the package
3. Stock Options/RSUs: Include if any equity compensation is offered
4. Non-Compete Clause: Include for senior positions or when dealing with sensitive information
5. International Travel: Include if the role requires regular international travel
6. Language Requirements: Include if specific language skills are required
7. Remote Working: Include if there are specific remote working arrangements
8. Performance Bonus: Include if variable compensation is part of the package
9. Intellectual Property: Include for roles involving creation of IP or technical innovations
1. Job Description: Detailed description of roles, responsibilities, and reporting lines
2. Benefits Details: Comprehensive explanation of all benefits and how to access them
3. Company Policies: Key company policies that form part of the employment relationship
4. Compensation Structure: Detailed breakdown of salary components and benefits valuation
5. Work Regulations: Copy or extract of applicable work regulations ('arbeidsreglement'/'règlement de travail')
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