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The Job Refusal Letter is a crucial business communication tool used in the Belgian employment context to formally notify candidates about unsuccessful job applications. This document is typically generated after the completion of the recruitment process, whether after initial application screening or following interviews. It must be carefully crafted to comply with Belgian anti-discrimination laws, employment regulations, and GDPR requirements. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the company legally by documenting the decision, and helps maintain the company's reputation through professional communication. In the Belgian context, particular attention must be paid to language choice and reason provision, ensuring no discriminatory practices are suggested while maintaining transparency in the recruitment process.

1. Recipient Details: Full name and address of the candidate

2. Date: The date when the letter is written

3. Reference Line: Reference to the position applied for and when the interview took place (if applicable)

4. Salutation: Professional greeting addressing the candidate by name

5. Acknowledgment: Thank the candidate for their interest and time

6. Decision Communication: Clear but polite communication of the negative decision

7. Brief Explanation: A general, non-discriminatory reason for the decision

8. Positive Note: Words of encouragement or positive feedback about the candidate's qualities

9. Closing: Professional closing and signature block with company details