The Personal Reason Transfer Request Letter is a crucial document in Belgian employment relationships that enables employees to formally request internal transfers within their organization due to personal circumstances. This document type is commonly used when employees need to relocate, require different working arrangements, or seek changes due to personal, family, or health-related reasons. The letter must be drafted in accordance with Belgian employment law, particularly the Employment Contracts Act and privacy regulations, ensuring that sensitive personal information is handled appropriately under GDPR. It serves as an official record of the request and typically initiates the internal mobility process within organizations. The document should balance the employee's need to explain personal circumstances with professional communication standards and legal requirements, while providing sufficient information for management to make an informed decision.
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1. Sender's Details: Full name, current position, employee ID, department, and contact information
2. Recipient's Details: Name of supervisor/HR manager, title, department, and company address
3. Subject Line: Clear indication that this is a transfer request
4. Current Position Information: Details about current role, department, and duration of employment
5. Transfer Request Details: Specific details about the requested transfer including desired department/location
6. Reasons for Transfer: Clear and professional explanation of the personal circumstances necessitating the transfer
7. Proposed Timeline: Suggested timeframe for the transfer to take effect
8. Closing Statement: Professional closing with willingness to discuss and gratitude for consideration
1. Skills and Qualifications: Include when the requested transfer involves a role with different requirements than current position
2. Transition Plan: Include when you want to demonstrate thoughtfulness about handling current responsibilities
3. Accommodation Requirements: Include when the transfer request is related to medical or disability accommodations
4. Remote Work Arrangements: Include when the transfer request involves telework or hybrid working arrangements
5. Impact on Current Projects: Include when managing significant ongoing projects that need to be addressed
1. Current Job Description: Copy of current role's responsibilities and requirements
2. Medical Documentation: If transfer is health-related, relevant medical certificates or recommendations
3. Performance Reviews: Recent performance evaluations supporting your good standing in the company
4. Proposed Role Details: If available, description of the role or department you're requesting transfer to
5. Supporting Evidence: Any additional documentation supporting the personal reasons for transfer
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