An Authorization Letter For Visa Collection is a crucial document used when a visa applicant cannot personally collect their visa from an embassy or consulate in Switzerland. This document, governed by Swiss federal and cantonal laws, authorizes a specified individual to act on behalf of the visa applicant for the sole purpose of collecting a processed visa. The letter must include specific details such as the identities of both the authorizer and authorized person, passport numbers, visa application references, and a clear validity period. It may require notarization or additional authentication depending on the requirements of the specific embassy or consulate. The document's format and content must comply with Swiss legal requirements, particularly those outlined in the Swiss Federal Act on Foreign Nationals and Integration (FNIA) and the Federal Act on Administrative Procedure (APA).
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1. Date and Place: Current date and place where the letter is being written
2. Embassy/Consulate Details: Full name and address of the embassy/consulate to which the letter is addressed
3. Subject Line: Clear indication that this is an authorization letter for visa collection
4. Authorizer Details: Full name, passport number, and contact details of the person giving authorization
5. Authorized Person Details: Full name, passport number, and contact details of the person being authorized to collect the visa
6. Authorization Statement: Clear statement of authorization specifying the exact action being permitted (visa collection)
7. Visa Application Details: Reference numbers, passport numbers, and any relevant application identifiers
8. Validity Period: Specific timeframe during which the authorization is valid
9. Signature Block: Space for authorizer's signature, name, and date
1. Reason for Authorization: Explanation of why the authorized person is collecting the visa on behalf of the applicant - used when required by specific embassies or in special circumstances
2. Relationship Declaration: Statement of the relationship between the authorizer and authorized person - included when required by certain embassies
3. Contact Preferences: Specific instructions for how the embassy should contact either party if needed - used in complex cases or when communication might be necessary
4. Travel Details: Brief mention of intended travel dates and purpose - included when specifically requested by the embassy
5. Witness Section: Space for witness signature and details - used when required by specific embassies or for additional authentication
1. Copy of Authorizer's ID: Attached photocopy of passport or national ID of the person giving authorization
2. Copy of Authorized Person's ID: Attached photocopy of passport or ID of the person authorized to collect the visa
3. Visa Application Receipt: Copy of the visa application submission receipt or reference number document
4. Notarial Certificate: If required, attached notarization or authentication of the authorization letter
Relevant legal definitions
Clauses
Relevant Industries
Immigration Services
Legal Services
Travel and Tourism
Education
Healthcare
International Business
Diplomatic Services
Professional Services
Consulting
Human Resources
Relevant Teams
Human Resources
Legal
Administrative Services
Global Mobility
Immigration
Corporate Services
International Operations
Compliance
Employee Relations
Business Support
Relevant Roles
Immigration Specialist
Global Mobility Manager
HR Manager
Legal Counsel
Administrative Assistant
Travel Coordinator
Relocation Manager
Corporate Services Manager
Embassy Liaison Officer
Visa Coordinator
International HR Director
Legal Administrator
Compliance Officer
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