First Meeting Minutes are a critical corporate document required under Swiss law for newly established companies. They must be prepared immediately following the first meeting of the company's constituents after incorporation. The document records essential initial corporate decisions, including board appointments, signing authorities, and confirmation of share capital payments. These minutes serve as official evidence of compliance with Swiss corporate law requirements and establish the foundation for the company's corporate governance structure. The document must adhere to requirements set forth in the Swiss Code of Obligations and may need to be presented to various authorities, including commercial registries and banks. First Meeting Minutes are particularly important as they demonstrate that proper procedures were followed during the company's formation and initial organization.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Meeting Details: Date, time, location, and form of the meeting (physical/virtual)
2. Attendance: List of all attendees, their roles, and capacity in which they are present
3. Constitution of Meeting: Confirmation that the meeting is properly constituted and quorum requirements are met
4. Chairperson and Secretary: Appointment of meeting chairperson and secretary
5. Agenda: List of items to be discussed and decided upon
6. Formation Confirmation: Acknowledgment of company formation and review of incorporation documents
7. Board Appointments: Formal appointment of board members and their roles
8. Share Capital Confirmation: Confirmation of share capital payment and allocation
9. Signing Authority: Resolution on signing authority and representation rights
10. Closing: Time of meeting conclusion and signatures of chairperson and secretary
1. Additional Corporate Officers: Appointment of additional corporate officers if required (CEO, CFO, etc.)
2. Banking Arrangements: Resolutions regarding bank account opening and authorized signatories
3. Registered Office: Confirmation of registered office address if not already in articles
4. Business Strategy: Initial business objectives and strategy discussion
5. Corporate Policies: Adoption of initial corporate policies and procedures
6. Audit Matters: Appointment of auditors if required by law or articles
7. Stock Option Plans: Implementation of employee stock option plans if relevant
1. List of Attendees: Detailed list of all attendees with their full names, addresses, and roles
2. Board Resolution Details: Full text of all board resolutions passed
3. Specimen Signatures: Specimen signatures of appointed board members and authorized signatories
4. Share Capital Documentation: Bank confirmations of capital deposits and share certificates
5. Powers of Attorney: Any powers of attorney granted during the meeting
Find the exact document you need
Marketing Meeting Notes
Swiss-compliant documentation of marketing meetings, capturing key decisions and strategic planning while adhering to local business documentation requirements.
Download
Today's Minutes Of Meeting
Swiss-compliant official record of meeting proceedings, discussions, and decisions, serving as a legal business document under Swiss law.
Download
Client Meeting Notes
Swiss-compliant formal documentation of client meetings, capturing key discussions, decisions, and action items.
Download
Weekly Minutes
Swiss-compliant weekly meeting minutes document recording proceedings, decisions, and action items under local corporate governance requirements.
Download
Simple Meeting Minutes
A Swiss-compliant formal record of meeting proceedings, discussions, and decisions, serving as an official corporate documentation.
Download
Management Meeting Minutes
Official record of management meeting proceedings and decisions under Swiss law, documenting corporate governance matters and strategic decisions.
Download
Weekly Meeting Notes
A Swiss-compliant template for documenting weekly meeting proceedings, decisions, and action items in accordance with local business documentation requirements.
Download
Company Minutes
A Swiss law-compliant document recording corporate meeting proceedings, discussions, and formal decisions made by boards, shareholders, or other company bodies.
Download
Verbatim Minutes Of Meeting
A Swiss-compliant word-for-word record of meeting proceedings, capturing all discussions and decisions in accordance with Swiss corporate law.
Download
Meeting Minutes Form
Swiss-compliant meeting minutes template for recording official meeting proceedings and resolutions in accordance with Swiss corporate law requirements.
Download
General Meeting Minutes
A Swiss law-compliant document recording proceedings and decisions of a company's general meeting of shareholders.
Download
Site Meeting Minutes
A Swiss law-compliant document recording key discussions, decisions, and actions from construction site meetings, adhering to SIA 118 standards.
Download
Minutes From Previous Meeting
A formal record of meeting proceedings and decisions compliant with Swiss business documentation requirements and corporate governance standards.
Download
Mail For Minutes Of Meeting
A Swiss law-compliant formal record of meeting proceedings, decisions, and action items, serving as an official business document.
Download
Scrum Meeting Minutes
Swiss-compliant documentation of Scrum ceremony proceedings, decisions, and action items, serving as an official record of Agile project management meetings.
Download
Discussion Minutes Of Meeting
A formal record of meeting proceedings and decisions under Swiss law, documenting discussions, attendees, and outcomes in accordance with the Swiss Code of Obligations.
Download
Staff Meeting Minutes
Official staff meeting minutes document compliant with Swiss law, recording meeting proceedings, decisions, and action items.
Download
Meeting Minutes With Action Items
Swiss-compliant meeting minutes document that records meeting proceedings and tracks assigned action items with clear responsibilities and deadlines.
Download
Club Minutes
Swiss club minutes documenting meeting proceedings and decisions in compliance with Swiss Civil Code requirements for associations.
Download
Monthly Minutes
Swiss-compliant corporate meeting minutes documenting monthly proceedings, decisions, and actions in accordance with Swiss Code of Obligations.
Download
First Meeting Minutes
Swiss law-compliant minutes documenting the first official meeting of a newly incorporated company, recording initial corporate decisions and appointments.
Download
Kick Off Meeting Minutes
A Swiss law-compliant document recording key decisions, participants, and action items from a project's initial kick-off meeting.
Download
Decision Minutes
A formal Swiss legal document recording corporate meeting proceedings, discussions, and resolutions in accordance with Swiss Code of Obligations.
Download
Association Meeting Minutes
Official record of an association meeting proceedings and decisions under Swiss law, documenting attendance, discussions, and resolutions passed.
Download
Annual Meeting Minutes
Official Swiss corporate document recording proceedings and decisions of a company's annual general meeting, governed by the Swiss Code of Obligations.
Download
Family Meeting Minutes
Swiss-law governed document recording proceedings and decisions of formal family meetings, serving as an official record for family governance and legal purposes.
Download
Project Meeting Minutes
A Swiss law-compliant document recording project meeting proceedings, decisions, and action items, serving as an official record for project governance and accountability.
Download
Action Minutes
Swiss law-compliant Action Minutes documenting corporate meeting proceedings, decisions, and resolutions in accordance with the Swiss Code of Obligations.
Download
Committee Minutes
Swiss Committee Minutes documenting official meeting proceedings and decisions in compliance with Swiss corporate law requirements.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)