The Joining Letter For Job is a crucial employment document used in Switzerland when formally hiring new employees. It serves as the primary document establishing the employment relationship and must comply with Swiss employment law, particularly Articles 319-362 of the Swiss Code of Obligations. This document is typically issued after successful completion of the recruitment process and acceptance of a verbal or written offer. It includes mandatory employment information such as parties' details, position, compensation, working hours, leave entitlements, and social insurance arrangements. The letter must be drafted in compliance with Swiss employment regulations, including cantonal requirements where applicable, and often references additional company policies and procedures. It forms the basis of the employment relationship and serves as a key reference document throughout the employment period.
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1. Company Header: Official company letterhead with full legal name, address, and contact details
2. Date and Reference: Current date and any reference numbers
3. Employee Details: Full name and address of the employee
4. Position and Role: Job title, department, and reporting relationship
5. Start Date: Confirmed employment start date and any probationary period
6. Compensation: Base salary, payment frequency, and currency
7. Working Hours: Standard working hours, work schedule, and overtime arrangements
8. Workplace Location: Primary work location or office address
9. Leave Entitlement: Annual leave, public holidays, and other leave policies
10. Social Insurance: Mandatory social security contributions and insurance coverage
11. Notice Period: Required notice period for termination by either party
12. Governing Law: Reference to Swiss law governance
13. Acceptance: Signature blocks for both employer and employee
1. Bonus Structure: Include when offering variable compensation or performance-based bonuses
2. Relocation Package: Include when offering relocation assistance or support
3. Special Benefits: Include when offering additional benefits beyond standard package
4. Remote Work Arrangements: Include when allowing work from home or flexible location options
5. Language Requirements: Include when specific language skills are required for the position
6. Travel Requirements: Include when position requires regular business travel
7. Non-Competition Clause: Include when requiring post-employment competition restrictions
8. Intellectual Property Rights: Include when employee will be involved in creative or innovative work
1. Employee Handbook Reference: Reference to company policies and procedures
2. Benefits Summary: Detailed overview of all company benefits and insurance coverage
3. Job Description: Detailed description of roles, responsibilities, and expectations
4. Code of Conduct: Company's ethical guidelines and expected behavior
5. IT Policy: Guidelines for use of company IT systems and equipment
6. Expense Policy: Rules and procedures for business expense reimbursement
7. Bonus Scheme Details: Detailed explanation of any variable compensation components
8. Work Regulations: Detailed workplace rules and procedures as required by Swiss law
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