A Layoff Letter is a critical document used in Switzerland when an employer needs to formally terminate an employment relationship. The document must strictly adhere to Swiss employment law requirements, particularly the Swiss Code of Obligations (CO) and relevant cantonal regulations. It is used to communicate the termination decision, specify notice periods, outline final payments, and address the return of company property. The letter serves as legal proof of termination and must be delivered in writing to be valid under Swiss law. Typically used during restructuring, performance-related dismissals, or other legitimate business reasons, the Layoff Letter should be drafted with careful attention to legal requirements, including protection periods and unfair dismissal provisions. The document may also reference additional elements such as garden leave, reference letters, or outplacement support, depending on the circumstances of the termination.
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1. Company Letterhead and Date: Official company letterhead with full contact details and current date
2. Employee Details: Full name and address of the employee
3. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment')
4. Termination Statement: Clear and unambiguous statement of employment termination
5. Last Working Day: Specific mention of the last day of employment, considering notice period requirements
6. Notice Period: Confirmation of the applicable notice period as per employment contract and Swiss law
7. Reason for Termination: Brief, professional explanation of the termination reason (if appropriate to include)
8. Final Payments: Information about salary, unused vacation days, and other outstanding payments
9. Company Property: Instructions regarding return of company property
10. Closing Statement: Professional closing with thanks for service and good wishes
11. Signature Block: Space for authorized signatory and company stamp
1. Garden Leave: Include when employee is being placed on garden leave during notice period
2. Reference Letter: Mention of the right to receive a reference letter and process to obtain it
3. Outplacement Support: Details of any career transition support being offered
4. Non-Compete Reminder: Include if employment contract contains post-employment restrictions
5. Health Insurance Information: Include for international employees or if company provides health insurance
6. Pension Fund Information: Include details about pension fund options if applicable
7. Outstanding Bonus/Commission: Include if employee has any pending bonus or commission payments
8. Confidentiality Obligations: Reminder of ongoing confidentiality obligations if applicable
9. Settlement Agreement Reference: Include if termination is part of a mutual separation agreement
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, vacation pay, and other entitlements
2. Handover Document Template: Template for documenting handover of responsibilities
3. Company Property Checklist: List of company items to be returned
4. Benefits Summary: Summary of impact on benefits and important deadlines
5. Reference Letter Draft: If provided immediately, a draft reference letter for review
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Banking and Financial Services
Insurance
Manufacturing
Technology
Healthcare
Retail
Professional Services
Education
Construction
Hospitality
Telecommunications
Pharmaceutical
Transportation and Logistics
Energy
Real Estate
Non-Profit
Media and Entertainment
Agriculture
Mining and Resources
Public Sector
Relevant Teams
Human Resources
Legal
Executive Leadership
Administration
Compliance
Employee Relations
Talent Management
Corporate Services
Operations Management
Relevant Roles
HR Director
HR Manager
Legal Counsel
Department Head
CEO
Managing Director
HR Business Partner
Chief Operating Officer
Office Manager
Employment Law Specialist
HR Administrator
Company Secretary
Regional Manager
General Manager
Chief Human Resources Officer
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