The Request Letter For Payment Release is a crucial business document used in Swiss commercial practice when a party needs to formally request payment from another party. It is commonly used following the delivery of goods, completion of services, or fulfillment of contractual milestones. The document must adhere to Swiss legal requirements, particularly the Swiss Code of Obligations (OR/CO) and banking regulations. It serves multiple purposes: formally requesting payment, documenting the payment request for accounting purposes, and potentially serving as evidence in case of payment disputes. The letter includes essential elements such as payment details, reference numbers, and required banking information for Swiss and international transfers. It's particularly important in maintaining clear communication between parties and establishing a paper trail for financial transactions.
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1. Sender Details: Full company name, address, and contact information of the requesting party
2. Date: Current date of the letter
3. Recipient Details: Full name, title, company name, and address of the recipient
4. Reference Line: Contract/Invoice reference numbers and any other relevant identifying information
5. Subject Line: Clear indication that this is a payment release request
6. Opening Salutation: Formal greeting to the recipient
7. Payment Request Statement: Clear statement of the amount requested and the basis for the request
8. Payment Details: Bank account information, payment deadline, and preferred method of payment
9. Closing: Professional closing statement, signature block, and company details
1. Past Payment History: Include when referencing previous partial payments or payment history
2. Dispute Resolution Reference: Include when there have been previous discussions about disputed amounts
3. Payment Schedule Reference: Include when the payment is part of a larger payment schedule or installment plan
4. Urgency Statement: Include when the payment is overdue or there is a specific urgency for the release
5. Legal Consequences Statement: Include when necessary to reference potential legal actions in case of non-payment
1. Copy of Original Invoice: Attachment showing the original invoice for which payment is requested
2. Statement of Account: Current statement showing payment status and any outstanding amounts
3. Proof of Delivery/Service: Documentation confirming that goods were delivered or services were rendered
4. Payment History Record: If relevant, a record of previous payments made under the contract
5. Contract Reference: Relevant excerpts from the original contract regarding payment terms
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