The Work Order Invoice is a essential business document used in Switzerland when billing for completed works or services that were previously agreed upon through a work order. This document type is particularly important in the Swiss business context as it must comply with strict requirements under the Swiss Code of Obligations and Federal VAT Act. It serves multiple purposes: confirming work completion, requesting payment, and maintaining tax compliance. The document should be used when services or works have been completed according to a prior work order, and payment needs to be requested in a formal, legally compliant manner. It typically includes detailed service descriptions, pricing, tax calculations, and payment terms, while also incorporating all mandatory business information required by Swiss authorities. The Work Order Invoice is crucial for maintaining accurate financial records and ensuring smooth business operations while meeting all regulatory requirements.
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1. Invoice Header: Company logo, document type ('Work Order Invoice'), invoice number, and date
2. Supplier Details: Full legal name, address, contact information, VAT number, and bank details of the service provider
3. Client Details: Full name and address of the client, including any reference numbers or cost centers provided by the client
4. Work Order Reference: Reference to the original work order number, date, or purchase order number if applicable
5. Service Description: Detailed breakdown of services provided, including dates, hours, or quantities as applicable
6. Pricing Details: Unit prices, quantities, subtotals, and calculations showing how the final amount was determined
7. Tax Calculations: VAT rate applied, VAT amount, and total amount including VAT
8. Payment Terms: Due date, payment methods, and bank account details for transfer
9. Footer: Legal notices, company registration details, and any mandatory business information required by Swiss law
1. Purchase Order Reference: Include when the client has provided a specific purchase order number that needs to be referenced
2. Discount Details: When any discounts or special pricing arrangements have been applied to the invoice
3. Additional Contact Information: When specific contact persons or departments need to be referenced for queries
4. Work Completion Certificate: When required by the client or for specific industries where work completion needs to be certified
5. Currency Exchange Information: When dealing with international clients and multiple currencies are involved
6. Special Payment Instructions: When non-standard payment terms or methods apply
7. Quality Certifications: When relevant industry-specific quality certifications need to be referenced
1. Timesheet: Detailed breakdown of hours worked, if billing is time-based
2. Materials List: Itemized list of materials used or supplied, if applicable
3. Service Level Details: Documentation of service levels achieved or metrics met, if part of the work order
4. Work Completion Report: Detailed report of completed works, particularly for construction or technical services
5. Supporting Documentation: Any relevant certificates, permits, or third-party validations required
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