The Letter to Candidate Selected After Interview is a crucial document in the German recruitment process, serving as the formal written offer of employment following successful interview rounds. This document must comply with German employment law requirements, particularly the Notification Act (Nachweisgesetz) and the German Civil Code (BGB). It represents the transition point between the selection process and the formal employment relationship, containing all essential terms of employment including position, compensation, benefits, working hours, location, and start date. The letter should be drafted carefully to ensure it meets legal requirements while maintaining a positive and professional tone that welcomes the candidate to the organization. It often serves as a precursor to the more detailed employment contract and may be referenced in future employment-related matters.
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1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and current date
2. Candidate's Contact Information: Full name and address of the candidate
3. Subject Line: Clear indication that this is a job offer for a specific position
4. Congratulatory Opening: Positive opening paragraph expressing pleasure in extending the offer
5. Position and Start Date: Specific job title, department, reporting relationship, and proposed start date
6. Compensation Package: Base salary, any variable components, and payment frequency
7. Working Hours and Location: Standard working hours, workplace location, and any flexibility arrangements
8. Benefits Package: Overview of standard benefits including insurance, vacation days, and other perks
9. Probationary Period: Duration of probationary period and conditions as per German law
10. Acceptance and Response: Instructions for accepting the offer and deadline for response
11. Closing: Professional closing with contact information for questions
1. Relocation Package: Include when offering relocation assistance to candidates moving from another city/country
2. Bonus Structure: Detailed explanation of performance bonuses or commission structures for sales/performance-based roles
3. Equipment Provision: Details of company equipment provided, particularly relevant for remote work arrangements
4. Training Period: Specific training requirements and duration, if applicable to the role
5. Travel Requirements: Include for positions requiring regular business travel
6. Non-Competition Clause: Include for senior positions or roles with access to sensitive information
7. Language Requirements: Include for international companies where specific language skills are essential
1. Detailed Job Description: Comprehensive outline of role responsibilities and expectations
2. Benefits Overview: Detailed description of all company benefits and eligibility criteria
3. Company Policies Summary: Key company policies that the candidate should be aware of before accepting
4. Required Documentation List: List of documents needed for employment verification and work permit (if applicable)
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