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The Order Confirmation Letter To Supplier is a fundamental commercial document used in business transactions under German law. It serves as a formal written confirmation of an order previously placed with a supplier, whether verbally, electronically, or through other means. This document is particularly important in the German legal context as it falls under the concept of 'kaufmännisches Bestätigungsschreiben' in the German Commercial Code (HGB), which attributes specific legal consequences to commercial letters of confirmation. The document should include all essential elements of the order, including product specifications, quantities, prices, delivery terms, and any special conditions agreed upon. It helps prevent misunderstandings, provides a clear record of the transaction, and can be crucial in case of future disputes. Under German law, if the recipient of such a confirmation letter does not immediately object to its contents, the terms stated in the letter may become binding, even if they differ from what was originally agreed.

1. Letterhead and Date: Company letterhead including full legal name, address, registration details as required by German law, and date of confirmation

2. Supplier Details: Full name and address of the supplier, including any relevant supplier reference numbers

3. Reference Information: Order number, supplier quotation reference, date of order, and any other relevant reference numbers

4. Confirmation Statement: Clear statement confirming the order and reference to any prior communications

5. Order Details: Detailed list of ordered items, quantities, agreed prices, and specifications

6. Commercial Terms: Delivery terms, payment terms, and any special conditions agreed upon

7. Delivery Information: Delivery address, requested delivery date, and any special delivery instructions

8. Closing: Standard closing phrase, signature block with name and position of authorized representative