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A Safety Plan is a structured document that maps out how your organization prevents accidents and protects workers in the workplace. It follows Danish Working Environment Authority guidelines and must detail specific hazards, emergency procedures, and preventive measures for your business operations.

Under Danish law, all companies with employees need a Safety Plan as part of their workplace assessment (APV). The plan combines risk management strategies, safety training requirements, and clear response protocols for different types of incidents. It helps businesses meet their legal obligations while creating a safer work environment that reduces accidents and promotes employee wellbeing.

Create a Safety Plan when starting a new business with employees, making major changes to work processes, or moving to new facilities in Denmark. This proactive approach helps you identify and address risks before accidents happen, while ensuring compliance with the Working Environment Act's requirements for workplace safety assessments.

Update your Safety Plan when introducing new equipment, changing workplace layouts, or after incidents reveal gaps in current procedures. Construction sites, manufacturing facilities, and workplaces with special hazards need particularly detailed plans. Regular reviews keep the plan current and demonstrate ongoing commitment to employee safety - a key focus of Danish labor inspections.

• Basic Safety Plan: Covers fundamental workplace hazards, emergency procedures, and safety protocols - suitable for office environments and standard business operations
• Construction Site Safety Plan: Includes detailed sections on equipment safety, fall protection, and site-specific hazards required by Danish construction regulations
• Industrial Safety Plan: Features comprehensive machine safety protocols, chemical handling procedures, and specialized emergency response measures for manufacturing facilities
• Laboratory Safety Plan: Focuses on chemical safety, biological hazards, and specialized emergency procedures for research facilities and testing environments
• Service Industry Safety Plan: Addresses customer-facing safety concerns, ergonomic considerations, and workplace violence prevention measures

• Company Owners and Management: Legally responsible for creating and maintaining the Safety Plan, ensuring it meets Danish workplace regulations
• Working Environment Representatives: Help develop and review the plan, representing employee interests in safety matters
• Safety Coordinators: Oversee daily implementation of the plan, conduct safety checks, and coordinate training
• Employees: Must follow safety procedures outlined in the plan and report potential hazards or incidents
• Danish Working Environment Authority: Reviews plans during inspections and enforces compliance with safety regulations

• Workplace Assessment: Conduct a thorough review of work areas, processes, and equipment to identify potential hazards
• Employee Input: Gather feedback from workers about safety concerns and near-miss incidents
• Risk Documentation: List all identified risks, their severity, and likelihood of occurrence
• Emergency Procedures: Map out evacuation routes, emergency contacts, and first-aid locations
• Training Requirements: Define necessary safety training for different job roles
• Review Process: Establish how often the plan needs updating and who's responsible for reviews
• Legal Verification: Ensure compliance with Danish Working Environment Act requirements

• Company Information: Full legal name, address, and contact details of the business entity
• Risk Assessment: Detailed analysis of workplace hazards and preventive measures as required by APV regulations
• Emergency Procedures: Clear protocols for accidents, fires, and other workplace emergencies
• Safety Organization: Structure and responsibilities of safety representatives and committees
• Training Requirements: Mandatory safety instruction programs for different job functions
• Review Schedule: Timeframes for regular plan updates and post-incident reviews
• Verification Section: Signatures from management and working environment representatives

A Safety Plan is often confused with a Health and Safety Policy, but they serve different purposes in Danish workplace safety compliance. While both documents address workplace safety, their scope and application differ significantly.

• Level of Detail: A Safety Plan provides specific, actionable procedures and emergency responses, while a Health and Safety Policy outlines broader organizational commitments and general principles
• Legal Requirements: Safety Plans are mandatory under Danish Working Environment Act and must be regularly updated with detailed risk assessments (APV), whereas Health and Safety Policies serve as high-level guidance documents
• Implementation Focus: Safety Plans include step-by-step protocols for specific hazards and emergencies, while Policies focus on overall safety philosophy and goals
• Review Cycle: Safety Plans require frequent updates based on workplace changes or incidents, but Policies typically remain stable with annual reviews